Administrative Assistant I, Medical

Company Description

The University Health Network, where above all else the needs of patients come first , encompasses Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute and the Michener Institute of Education.

The breadth of research, the complexity of the cases treated, and the magnitude of its educational enterprise has made UHN a national and international resource for patient care, research and education.

With a long tradition of ground breaking firsts and a purpose of Transforming lives and communities through excellence in care, discovery and learning , the University Health Network (UHN), Canada’s largest research teaching hospital, brings together over 16,000 employees, more than 1,200 physicians, 8,000+ students, and many volunteers.

UHN is a caring, creative place where amazing people are amazing the world.

Job Description

Union : Non-Union

Site : Toronto Western Hospital

Department : Gastroenterology

Reports to : Physician

Work Model : On-Site

Wage range : $ - $ per hour (to commensurate with experience and consistent with UHN Compensation Policy)

Hours : Hours weekly

Shifts : 5 shifts per week

Status : Permanent Full-Time

Closing Date : July 4, 2024

Position Summary

As a member of the Gastroenterology team, the Administrative Assistant I will exercise some judgment or decision-making to provide secretarial and clerical services, in support of administrative and / or professional personnel.

We are looking for an individual who is energetic, dynamic personality, organized and work well in a team environment. It is a shared admin duty model and it will be a team based approach with rotating tasks

Duties

• Performing word processing / typing services for assigned personnel
• Providing support with small and / or informal meetings / events
• Maintaining written and / or electronic calendar / schedules
• Maintaining and modifying electronic and paper information filing / retrieval systems methods, and / or formats
• Performing routine budgetary support functions
• Providing functional supervision to lower classified clerical position(s)
• Ensuring the efficient operation of the Department

Qualifications

• Completion of a recognized post secondary secretarial arts program at the certificate level or equivalent
• Two (2) years related secretarial experience
• Previous on-the-job computer / word-processing, database and spreadsheet software experience required; experience in a Microsoft Office environment
• Excellent organizational and time management skills
• Excellent interpersonal and customer service skills
• Excellent verbal and written communication skills
• Ability to work well under pressure, multitask and use good judgment in assessing difficult situations
• Ability to maintain confidentiality
• Experience working in a Health Care environment, an asset
• Ability to produce high quality work in accordance with Hospital standards
• Ability to work well under pressure
• Ability to use good judgment in assessing difficult situations
• Strong knowledge of general office practices, procedures and standards
• Knowledge of medical terminology an asset

Additional Information

Why Join UHN?

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks.

It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP )
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates. Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

All UHN Employees are required to be fully vaccinated with a COVID-19 vaccine series, approved by Health Canada or the World Health Organization, as a condition of hire.

Proof of COVID-19 vaccination will be required. Should you be the successful candidate, you will be required to comply with UHN’s mandatory Vaccination Policy that is in effect.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process.

Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.