My client is seeking a Legal Assistant to support the Health Law, Personal Injury, and Insurance Defence legal teams in their Toronto, Ontario office.
The ideal candidate will have over 3 (three) years of experience working in a similar position. The primary duties will be managing administration for two busy associates.
This is a Hybrid position and requires a minimum of 2 / 3 days in office or as required.
Primary Responsibilities :
- General administrative tasks including answering the phone and handling messages
- Managing all scheduling including managing calendars, and the Bring Forward tickler system
- Ensuring organization and follow up on said Bring Forward system
- Compiling, serving, and filing motion records and other court documents
- Drafting, sending, and replying to correspondence
- Communicating with clients, experts, and the courts
- Preparing and sending invoices
- File opening and closing
- Managing documents in a Document Management System and in Relativity
- Document management including scanning documents
- Transcription of dictation and / or proofreading dictation from an external center
- Other duties related to administration of the practice
Qualifications :
- At least 3 (three) years of experience as a Legal Assistant, preferably in a Litigation role
- Experience in insurance defence, personal injury, and health law is an asset
- Deep familiarity with The Rules of Civil Procedure , particularly as it pertains to service rules and deadlines
- A keen attention to detail and strong organization skills
- A strong work ethic
- The ability to work affectively on a team and individually
- Excellent communication skills
- Experience with technology and working in a remote / hybrid environment
- Experience with Relativity and Document Management Systems is an asset
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