Administrator, Billing

What is the Opportunity?

Safer. Faster. Smarter. This is how Aecon Utilities is committed to delivering projects. Aecon Utilities is a leading North American utility infrastructure provider with a strong track record delivering safe, reliable and innovative solutions across electrical, telecommunications, pipeline distribution and renewable energy markets. With operations across North America, Aecon Utilities supports critical utility infrastructure that powers and keeps communities connected. Guided by our core value of Safety Always, we partner with clients to build the infrastructure that powers the future. As part of the Aecon Utilities sector, Aecon Telecommunications (Telecom) partners with major service providers across North America to deliver turnkey fiber installations, 5G network expansions, and ongoing legacy network services. With a strong focus on execution, Aecon Telecommunications supports the full lifecycle of telecom infrastructure delivery – providing scalable, high-quality solutions that enable reliable connectivity for both urban and emerging markets. Working closely with clients, the team ensures projects are delivered safely, efficiently, and in alignment with evolving network demands. Reporting to the Manager, Operations, the Administrator, Billing, for will be responsible for supporting the daily activities of the telecommunications job site. What You'll Do Here:

• Prepare, process, and submit project billing accurately and on schedule, ensuring all supporting documentation is complete and compliant with project requirements.
• Review, reconcile, and track invoices, purchase orders, work orders, and billing records.
• Assist with accounts payable and accounts receivable functions, including invoice coding, payment tracking, and resolving billing discrepancies.
• Maintain accurate project financial records and support month-end reporting activities.
• Track and report project costs, allowances, and expenditures to assist with project controls and forecasting.
• Manage timesheet collection, attendance tracking, payroll support, and employee records as required.
• Prepare correspondence, reports, presentations, meeting minutes, and other project-related documentation.
• Maintain organized electronic and hard-copy filing systems, ensuring accuracy, confidentiality, and accessibility of information.
• Liaise with internal departments, subcontractors, vendors, and clients to support billing and administrative requirements.
• Assist with onboarding, employee documentation, and general office administration activities.
• Ensure compliance with company policies, procedures, and project-specific requirements.
• Perform other administrative, billing, and project support duties as assigned.
• Foster an inclusive culture that promotes equity, values diverse perspectives, and supports career development by creating a sense of belonging for all employees.

What You Bring to the Team:

• Experience in an administrator position, within the construction industry considered an asset.
• Superior written and verbal communication skills (preparation and proofreading of documents).
• Ability to show discretion with confidential and/or personal material.
• Ability to multitask and prioritize workload, handling various job responsibilities at once.
• Professional experience with all levels of staff within an organization from front line to senior executive.
• Strong proficiency in MS Office (Word, Outlook, Excel, PowerPoint etc).

Reason for Vacancy: New The expected pay range for this role is $25-$27 per hour. Individual pay is determined based on several factors, including work location, education, experience, unique skills and job conditions. Other considerations may include certifications, specialized training, and the complexity or scope of the role.