Accounting Assistant *Mat Leave Opening*

Job Details

Description

Why Work for Westminster Cemetery, Crematorium & Mausoleum?

Mat Leave Opening*

Service

• At every level, our dedicated team members display a strong work ethic and commitment to our core values, respect for the family, the profession, and the individual.
• Work with leading experts in the funeral and cemetery profession.

Benefits

• Financial assistance programs encouraging employees through education and development in industry related subjects.
• Robust Health and Welfare Plans, and savings account options, designed to support your personal needs, enhance well-being and help navigate life’s challenges.
• Rich 401k and Roth Retirement Plan options available for both Full Time and Part Time employees along with a Company Match.
• Variety of Vacation, Personal Days and Sick Days based on your role emphasizing the importance of physical and emotional replenishment for our team.
• Employee Discounts on services, merchandise, and property to help our team members in their time of need.

Culture

• We value honesty, courage, integrity, ethical behavior and the development of personal growth.
• We are rooted in the communities to provide a personal touch to every family we serve.
• We believe in the value of funeral and cemetery service, drawing on decades of experience to create the best experience for our families.

Summary / Objective

This role would take care of the company’s day-to-day financial tasks, including being responsible for bank account management and reconciliation tasks.

Essential Functions

Accounts Receivable

• Manage incoming cash flow by processing customer payments.
• Maintain accurate records of all customer invoices and reconcile customer accounts.
• Respond to inquiries and concerns from customers and internal stakeholders.
• Process payments and ensure timely deposits to the bank accounts.
• Process refunds to customers.

Accounts Payable

• Manage financial obligations by processing invoices from suppliers and vendors.
• Respond to inquiries and concerns from vendors and internal stakeholders.
• Process payments and ensure invoices are paid on time.
• Register suppliers in accounting system and manage the supplier's profile.
• Record and reconcile prepayments.

Monthly Journal Entries

• Credit cards reconciliation and expense reclassification.
• Prepare and enter standard journal entries required for monthly financial reporting.
• Ensure all transactions are properly recorded.
• Create accrual entries to assist with the month end closing.
• Record lease payments.

Cash Management

• Accurately count and record all deposits, prepare deposit slips, and communicate any discrepancies to the appropriate parties
• Deposit cash and cheques into the company's bank account on a daily basis

Filing

• Sort and file incoming documents
• Filing AR invoices
• Retrieve customer invoices to receive customer payments
• File supplier invoices
• Retrieve invoices to make suppliers' payment
• File supplier invoices
• Retrieve invoices to make suppliers' payment
• File purchase invoices as well as payment documents
• File purchase orders as soon as they are received from different locations
• Retrieve and distribute documents upon request
• Ensure that all documents are filed accurately and in a timely manner
• Monitor and track the location of all documents

Postage & Courier

• Prepare outgoing mail and packages for shipping
• Ensure that all packages are properly labeled and addressed
• Maintain accurate records of all outgoing mail and packages
• Coordinate with courier services to schedule pick-ups and deliveries
• Manage and organize incoming mail and packages

Additional Responsibilities

• Match purchase orders with invoices
• Printing of cheques for other divisions
• Print invoices and update them in an Excel spreadsheet
• Assist with other administrative duties as required
• Document filing for other related divisions
• Scanning and forwarding documents to other related divisions

Competencies

• Financial Management.
• Performance Management.
• Ethical Conduct.
• Communication Proficiency.
• Personal Effectiveness / Credibility.
• Customer Service Orientation.
• Time Management.
• Required Education, Experience, Certifications and Licensure
• Post-secondary degree / diploma in accounting, finance, or related business program
• 6 months to 1 year work experience in a professional setting is preferred
• Advanced knowledge of MS Excel
• Knowledge of Sage considered a strong asset
• Fast and accurate data entry skills coupled with strong organizational skills and keen attention to detail

Additional Eligibility Qualifications

• Skill to analyze data and provide recommendations.
• Excellent written and oral communication.
• Must be able to work independently, prioritizing and meeting multiple deadlines.

Supervisory Responsibility

This position has no direct supervisory responsibilities.

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• The duties associated with this position are generally performed in an indoor office setting.
• Equipment used to perform the essential function of this position includes, but is not limited to computer, fax, copier, merchant terminal, multi-line phone system, personal or company owned vehicle.
• Employees in this role are regularly required to climb, sit, stand, bend, kneel, and frequently lift to 25 pounds.
• This position may also require reaching, pushing, and pulling.
• This position may also be exposed to chemicals and / or blood borne pathogens. Exposure risk is considered : X Low Moderate High
• Overtime is sometimes necessary or required.

Travel

• This position may require up to 10 percent out of area and overnight travel.
• Travel is primarily local occurring during the business day only.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.

Duties, responsibilities, and activities may change at any time with or without notice.