Legal Assistant, Estates and Civil Litigation

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We are seeking a full-time Legal Assistant to join our busy Litigation Practice Group in our Toronto office!

This role assists the practice of Legal Professionals through the provision of secretarial, clerical and administrative support.

Legal Assistant’s work with team members to provide excellent client service to both internal and external parties.

Key Responsibilities :

• Provides administrative support which includes proofreading, revision and preparation of documentation under the instruction of the legal professionals and transcription of data from various sources (e.
• g. voicemail, dictation, etc.);
• Acts as a liaison between relevant internal and / or external parties. Routes or answers routine correspondence to relevant parties;
• Provides clerical, administrative and general office support including, but not limited to, scanning, photocopying, faxing, scheduling and calendar management, receives / places phone calls with internal and / or external parties, mail, organizes travel arrangements, and scans PDF documents;
• Provides billing support with respect to accounting and invoicing clients as required. This includes review of pre-bills, making corrections or advising Accounting to make corrections and mailing out final bill under a cover letter.
• Prepares expense requisitions etc.;
• Creates and maintains physical and electronic files in accordance with standard procedures, including opening and closing files, conflict searches, etc.;
• Other duties as assigned.

What you'll bring :

• At least 3+ years of experience as a Litigation Legal Assistant;
• Intermediate knowledge of the Civil Rules, procedures and practices;
• Experience with Civil Litigation court procedures and practices
• Experience with Estates Litigation court procedures and practices is considered an asset;
• Knowledge with Mediation procedures and practices is considered an asset;
• Proficient knowledge of computer applications, including but not limited to Microsoft Office;
• Knowledge of the English language, including spelling, grammar, legal word meaning and word usage;
• Exceptional client service skills;
• Superior writing skills necessary to draft and proofread documents and correspondence;
• Organizational skills required to effectively multi-task;
• Ability to take initiative and work independently;
• Communication and interpersonal skills necessary to interact with internal and external stakeholders;
• Detail-oriented in order to keep track of multiple files for more than one legal professional;
• Knowledge in legal Accounting software;
• Ability to work as a member of a team and be adaptable;
• Ability to follow instructions and superior attention to detail;
• Ability to demonstrate independent judgment and solve problems.

What we offer :

We believe in the importance of a Total Compensation package, ensuring our mix of salary, benefits, and perks are competitive within the market as well as a work-life balance. We offer :

• A comprehensive Benefits package that includes Health, Dental and Vision Care, Employee Assistance Program, Life Insurance, Short Term and Long Term Disability Insurance, 3+ Weeks’ Vacation and 10 Personal Days;
• A Diverse and Inclusive Workplace;
• Flexible working options;
• Maternity Leave Top-up;
• A Firm matching Group Retirement Savings plan;
• An individual TFSA with low fund management fees and competitive investment options;
• Employee Assistance Program to support you and your family;
• A wellness spending account to foster employee well-being;
• Professional Development opportunities;
• Employee appreciation events;
• Charitable giving programs.

Who we are :

Miller Thomson LLP is one of Canada’s fastest-growing national business law firms, with ten offices across the country. Our consistent ability to provide practical, creative and cost-effective advice, combined with an unyielding service commitment to our clients and a strong dedication to our lawyers, staff and the communities in which we practice, gives us a unique position in the Canadian legal industry.

Miller Thomson LLP is an equal-opportunity employer and is committed to equity, diversity, inclusion, and accessibility.

While we thank all applicants for their interest, due to the high volume of applications we receive, we are unable to respond to queries individually, and only those selected for an interview will be contacted.

No phone calls or agencies, please.

Miller Thomson will provide accommodation on request throughout the recruitment, selection and assessment process for applicants with disabilities.

If you require accommodation, please inform our Talent department of the nature of the accommodation that you may require, to ensure your equal participation.

We respect the privacy and confidentiality of personal information provided by or on behalf of those who apply for a position with us.

By submitting your personal information on this platform, you freely consent to the collection, use, and disclosure of that information in connection with our application process.

By applying you further understand and accept that there is the possibility of your information being transmitted and stored in another province.

You may decide to withdraw your consent to the collection, use, and disclosure of your personal information at any time by notifying us at [email protected] or herein.