Branch Administrator/Commodity Buyer

Branch Administrator / Commodity Buyer

Red Deer, AB Full-time

BRANCH ADMINISTRATOR / COMMODITY BUYER

Reportingto the Branch / Operations Manager, the Branch Administrator / Commodity Buyer isresponsible for purchasing goods and coordinating activities related toprocuring at the branch level.

In addition to procurement, duties includeadministrative functions for the Operations Department.

SPECIFIC DUTIES :

Withoutlimiting the generality of the foregoing, the Branch Administrator / CommodityBuyer is responsible for performing the following tasks :

BRANCH ADMINISTRATION

• Orderly flow of all Branchpaperwork (packing slip, invoicing, etc.)
• Reviewing and correctingcosting of all inventory P.O’s and transfers
• Monitoring and data entry ofwarehouse and delivery damages, as well as sales promotion items on a weeklybasis and month end.
• Monitor and investigateinventory discrepancies thoroughly to the satisfaction of the BranchManager.
• Ordering of all branchstationary and supplies, postage, etc..
• Maintain accuracy of companyforms for Sales and Operations departments.
• Coordinate inventory record ofall computer and electronic equipment with IT within the branch.
• Ensure that all officeequipment is functional.
• Coordinate with Vendors forcleaning of office equipment when required.
• Sort, date stamp, anddistribute incoming and outgoing mail.
• Filing of customer invoices,packing slips, transfers, supplier returns and adjustment batches
• Petty Cash reconciliation,maintaining petty cash balance and float for the cash registers.
• Follow and enforce companypolicies and procedures.
• Responsible for preparing bankdeposits and taking them to the bank.
• Receptionist relief for breaksand coverage for illness / booked time off
• Inventory preparation
• Participate in and record forthe regular Branch manager meetings
• Branch advocate for gathering& submitting goals and objectives for the branch and accurate trackingthereof.
• Generating reports forinsufficient and inventory control
• Responsible for time sheetapprovals for warehouse and delivery personnel
• Travel between the 2 branchesas assigned.
• Updating and monitoringhours for hourly employees.
• Additional duties may beassigned by the Branch Manager.

COMMODITY BUYING

• Responsible for the purchase of all resaleinventories at the branch level, not covered by Central Purchasing. Wouldinclude showroom product, bulk buys, winter booking.
• Investigates and deals with InventoryDiscrepancies
• Material returns
• Issues vendor purchase orders as required andexpedites same.
• Arrangefreight for all Special / Stocking items needed for Sales Department.
• Assist SalesTeam in forecasting and acquiring product needed for upcoming projects.
• Vendor Credit Requests
• Print and analyze blue and purple SKU reports
• Ensure that special orders meet companycompliancy (Max 30 days)
• Eliminate non-stock SKU’s through whatsoevermeans the branch manager directs
• Ongoing communication and development of Action Plans with the Branch Manager regarding entire inventory managementprocess.
• Quarterly review of all stocking SKU’s andspecifically the reset of the Reorder Points and maximum stocking quantities
• All E1 / E2 vendorcommunication.
• Daily Printing and review of the Low Inventory report and implementation of necessary course of action
• Physical inspection of all inventories in theoperations department minimum once a week,.
• Management of stocking SKU so as to achieve maximum inventory turns.
• Additional duties may be assigned by theOperations Manager.
• Review, approves, process Branch Transfers requests for inventory (out only)

QUALIFICATIONS :

• Minimumtwo years warehouse administration experience preferably in the building supplyindustry
• Purchasing / CommodityBuying experience is a requirement
• Strongworking knowledge of Microsoft Excel, Word and Outlook
• Musthave excellent verbal and written communication skills
• Paperflow volume is extremely high in this position, strong administrative skillsare imperative.
• Mustbe able to demonstrate ability to prioritize tasks based on relative importanceand urgency
• Attentionto detail and accuracy

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