Branch manager Jobs in Red Deer, AB

JOB SUMMARY

The Branch Administrator is expected to have a strong understanding of accounts receivable and accounts payable processes, as well as how to handle certain accounting and administrative tasks. They follow Company policies carrying out accounts receivable and accounts payable tasks while also supporting the Branch Manager / Branch Manager Designate in completing projects. The Branch Administrator communicates directly with salespeople, customers and vendors while working in conjunction with the Head Office Accounts Payable and Corporate Credit Departments.

JOB RESPONSIBILITIES

Accounts receivable :

• Facilitate submission of customer credit applications to Head Office Corporate Credit Department for processing and approval, assisting salespeople as needed.
• Post and distribute daily customer invoices.
• Enter deposits and apply payments in ERP system.
• Collect receivables and follow up on past due amounts and short payments in a timely manner.Maintain and document collection activity.Reconcile customer accounts as needed.Communicate with salespeople to ensure accuracy and completeness of customer billing, and regarding balances owing.
• Assist in month end processes by closing A / R and A / P in a timely manner.
• Assist Salespeople and Project Managers to communicate with customers about payment terms that differ from Allmar’s standard terms.
• Participate in weekly branch meetings to learn about any customer issues and to communicate the need for help with collections.
• Respond to customers, employees and Head Office inquiries in a timely manner.
• Assist Branch Manager / Branch Manager Designate with upholding Company credit policies and procedures.
• Continuous administration of contracts including : Contract folder set up to ensure all required information is provided and correctly entered in systemAssist Salespeople or Project Managers with review of contract terms. Working with Corporate Credit Department with getting contracts signed.Reconcile contract values quoted with stated amounts in contract and with contract values set up in ERP system.Preparation and Distribution of monthly contract invoices, including holdback invoices.Distribute contract close out and warranty documents.
• In Coordination with Head Office : Complete and distribute statutory declarations for customers.Complete application for bonds.Ensuring completion of contract checklist and forward to Head Office for signing.Distribute certificates of insurance to customers and any other required builder forms.

Accounts payable :

KNOWLEDGE, SKILLS AND ABILITIES

EDUCATION AND EXPERIENCE REQUIRED

This is a replacement position