POSITION # 20000170
NATIONAL OCCUPATION CODE 13110
POSITION TYPE FULL-TIME
Position Overview
- Organizes and prioritizes independently, the administrative activities for senior Directors / Managers and ensures that all work is completed within established timeframes.
- Types, formats and proofreads a variety of material including : correspondence, minutes, agendas, manuscripts, policies, procedures, templates and form letters.
- Assists the Directors / Managers with the ongoing monitoring and analysis of operating budgets and expenditures and prepares ad hoc financial reports as requested.
- Takes initiative to handle matters and solve administrative problems not requiring the direct personal attention of the supervisor(s).
- Develops, maintains and updates a variety of databases including : data collection and entry, assisting with analysis and organization of information and assisting with preparation of reports.
- Performs payroll functions and monitors position control information including verifying information from ESFs, budget transfers, and following up on problems / discrepancies as required.
- May provide direction to junior employees (permanent or casual) within the portfolio which includes workload delegation, on-the-job training, monitoring of workload, ensuring deadlines are met and procedures are followed and contributing to performance appraisals of junior employees by providing feedback to the supervisor.
Experience
- Five years directly related experience required.
- Experience scheduling and coordinating meetings required.
- Experience recording and preparing minutes and agendas.
- Experience maintaining spreadsheets and databases.
- Previous healthcare experience preferred.
- Experience with email and computerized calendars.
Education (Degree / Diploma / Certificate)
- Complete high school education, Manitoba standards, required.
- Formal training in applied office skills is required.
- A combination of education and experience may be considered.
Qualifications and Skills
- Typing speed 65 wpm.
- Proficiency with computerized systems (Microsoft Office Word, Excel, Access, and PowerPoint) required. Demonstrated ability to organize, assign and supervise the work of junior employees.
- Ability to compose correspondence on behalf of senior Directors / Managers.
- Excellent communication skills, verbally and in writing.
- Ability to prioritize a large workload and independently complete a variety of administrative duties.
- Ability to work in a fast-paced environment and work effectively under pressure to meet deadlines.
- Demonstrated problem-solving skills.
Physical Requirements
- Required to work for long periods of time at a computer.
office administrative assistant
Education: Secondary (high) school graduation certificate.Experience: 1 year to less than 2 years.Schedule and confirm appointments.Answer telephone and relay telephone calls and messages.Compile data, statistics and other information.Order office supplies and maintain inventory.Type and proofread c...
administrative assistant
Education: Secondary (high) school graduation certificate.Experience: 7 months to less than 1 year.Record and prepare minutes of meetings, seminars and conferences.Determine and establish office procedures and routines.Schedule and confirm appointments.Answer telephone and relay telephone calls and ...
administrative assistant
Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years.Experience: 7 months to less than 1 year.Arrange and co-ordinate seminars, conferences, etc.Establish and implement policies and procedures.Record and prepare minutes of meetings, seminars an...
administrative assistant
Education: Secondary (high) school graduation certificate.Experience: 1 to less than 7 months.Schedule and confirm appointments.Answer telephone and relay telephone calls and messages.Compile data, statistics and other information.Order office supplies and maintain inventory.Greet people and direct ...
Administrative Assistant to the Deputy Minister (Open Until Filled)
Duties: Reporting to the Executive Assistant to the Deputy Minister, this position functions as the administrative assistant to the Deputy Minister. Experience providing administrative support to senior or executive level staff including scheduling meetings, coordinating appointments and making trav...
Administrative Assistant
Provide administrative support to the team. ...
Administrative Assistant - Blodvein
Reporting directly to the Supervisor, the successful candidate is responsible for providing administrative and clerical services. Supports other unit members and engages in positive team building exercises; works well with co-workers, is supportive and cooperative; provides orientation for new unit ...
administrative assistant
Education: Secondary (high) school graduation certificate.Schedule and confirm appointments.Answer telephone and relay telephone calls and messages.Order office supplies and maintain inventory.Greet people and direct them to contacts or service areas.Maintain and manage digital database....
office administrative assistant
Education: Secondary (high) school graduation certificate.Experience: 7 months to less than 1 year.Record and prepare minutes of meetings, seminars and conferences.Schedule and confirm appointments.Manage training and development strategies.Answer telephone and relay telephone calls and messages.Ord...
Administrative Assistant
In essence, an administrative assistant serves as a key support figure, handling tasks such as managing schedules, organizing files, handling correspondence, and providing general administrative support to facilitate smooth day-to-day operations. We're seeking an experienced and motivated administra...