Junior Project Manager / Coordinator, Development & Construction

Pinemount Developments is looking for a dynamic Junior Project Manager / Coordinator to join our Development & Construction Division.

This hybrid role offers a unique chance to engage with both teams, playing an essential part in project planning, coordination, and delivery across diverse projects.

Responsibilities :

1- Development Project Management / Coordination : -

• Assist in the overall performance of projects, focusing on cost, schedule, safety, and quality.
• Coordinate all phases of project development, including acquisitions, due diligence, and construction preparation.
• Manage contract progress and reporting through quantity takeoffs and surveys.
• Participate in drafting and issuing project proposals, budgets, cash flows, and preliminary schedules.
• Support with issuing RFPs to consultants and trade contractors, reviewing their proposals, and making award recommendations.
• Change & Risk Management
• Assist with the change management process by handling change orders and evaluating their cost and schedule impacts.
• Proactively identify project risks, resolve field technical issues, and ensure compliance with building standards and codes.
• Support the Development Manager in acquiring necessary site approvals and permits (rezoning, servicing agreements, building permits, etc.).
• Administer request-for-information, shop drawings, and the submittal process.
• Manage documentation and project records, ensuring completeness and accuracy, especially during project closeout phases.
• Assist in invoicing, ensuring completeness and timeliness for both development and construction-related tasks.

2- Construction Project Management / Coordination : -

A- Project Planning and Scheduling

• Assist in Project Planning : Work with project managers to define project scope, goals, and deliverables.
• Create and Maintain Schedules : Develop, monitor, and update project schedules to track progress and anticipate potential delays.
• Resource Allocation : Coordinate with various teams to ensure proper allocation of resources (labor, materials, equipment) based on project needs.

B- Documentation and Reporting

• Prepare Documentation : Maintain accurate records of all project documentation, including permits, contracts, change orders, and schedules.
• Progress Reporting : Compile daily, weekly, and monthly reports on project status and share updates with project managers and stakeholders.
• Data Analysis : Analyze project data to identify areas for improvement and to support management in decision-making.

C- Budget Management

• Track Expenses : Monitor project costs and expenditures, ensuring they align with the budget.
• Assist with Budget Adjustments : Work with the project manager to adjust budgets based on project needs and changes.
• Invoice Processing : Handle purchase orders, vendor invoices, and billing documents to maintain financial transparency.

D- Coordination and Communication

• Liaise with Teams and Stakeholders : Act as the primary point of contact between internal teams, subcontractors, suppliers, and clients.
• Schedule Meetings : Coordinate and attend meetings to discuss project timelines, issues, and updates.
• Issue Resolution : Address and escalate issues to ensure they are resolved in a timely manner and minimize project delays.

E- Quality Control and Safety Compliance

• Ensure Quality Standards : Monitor the quality of work and materials to ensure they meet project specifications.
• Enforce Safety Standards : Work closely with the safety team to implement safety policies, ensuring adherence to local and industry regulations.
• Inspections and Compliance : Coordinate with inspectors and regulatory bodies to confirm compliance with building codes and standards.

F- Procurement and Inventory Management

• Source Materials and Equipment : Oversee the procurement process, including sourcing, ordering, and tracking materials and equipment.
• Inventory Management : Maintain accurate inventory levels and coordinate deliveries to prevent delays due to shortages.
• Supplier Relationships : Manage relationships with suppliers and vendors to ensure timely delivery and quality materials.

G- Change Management

• Manage Change Orders : Track and implement change orders, coordinating with the project manager to ensure changes are documented and communicated effectively.
• Adapt Schedules and Budgets : Adjust project timelines and budgets based on approved changes, keeping all stakeholders informed.

H- Risk Management

• Identify Potential Risks : Monitor project activities to identify risks that could impact project success.
• Mitigate Issues : Develop and implement strategies to mitigate risks and reduce their impact on the project.

3- Qualifications : -

• Education : Bachelor’s degree or diploma in engineering, construction management, real estate development, or a related field.
• Experience : 2-3 years in construction or development, with knowledge of industry practices, drawings, and codes.
• Skills : Proficiency in MS Office (Word, Excel, PowerPoint) and project management software (Bluebeam, MS Project). Strong communication and interpersonal skills to effectively collaborate with all levels of project stakeholders.

Ability to analyze and problem-solve issues related to both construction and development processes.