Commercial Mortgage Administrator

About the Opportunity

• Routine servicing administration for Canadian commercial mortgage portfolios
• Entry of loans in servicing software in accordance with parameters outlined in loan documents
• Process various borrower transactions in the servicing system including renewals, extensions, amendments, assumptions, loan advances
• Review documents for loan covenants, reporting requirements, etc. for all loans in portfolio and entering details for tracking in the servicing system
• Handle mortgage related inquiries from borrowers and investors by monitoring personal and shared admin inboxes
• Monitor and request property insurance renewals to ensure adequate coverage is in place
• Monitor and remit property taxes in accordance with municipal due dates and collect proof of payment from borrowers responsible for paying their own taxes
• Reconcile and process monthly mortgage payment collections and remit payments to the investors in accordance with investor guidelines and contractual agreements
• Monitor active trust accounts and reconcile banking to the servicing system on a weekly and monthly basis
• Process reserve disbursements by analyzing supporting documentation and ensuring release requirements have been met as outlined in the loan documents
• Prepare borrower notices for maturing loans and interest rate step-ups
• Prepare mortgage discharge statements for maturing or prepaying loans
• Obtain, review and analyze financial information, including rent rolls, operating statements and financial / net worth statements
• Assist with the annual site inspection assignments

About You

• 3-5 years of related experience in mortgage funding or servicing / administration (commercial or residential)
• An energetic, self-starter who is disciplined, quality conscious, with rigorous attention to detail
• Ability to thrive and be self-motivated in an environment with minimal day-to-day supervision
• Flexible with an ability to work in a fast paced, deadline-oriented environment
• Committed to learning and taking ownership of assigned responsibilities
• Strong organizational skills and ability to prioritize and multi-task
• Intermediate to advanced level skills in Microsoft Office (Excel and Word) desirable
• Strong analytical and problem-solving skills
• Excellent communication skills, both written and verbal
• Ability to work independently as well as within a team environment
• Basic accounting knowledge (reconciling receipts and debits)

Salary

$70 000 - $80 000 / year

How to Apply

Click the Apply Now button and follow the instructions to submit your resume. Please note that we only accept documents in MS Word or Rich Text formats.

When referencing this job, quote #421612 .

You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity.

A recruiter will be in touch with you if your profile meets our client’s requirements for this role.

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations.

If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and / or to receive other benefits and privileges of employment, please contact [email protected] .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal .

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity.

You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications.

You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application.

In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco LLC and its parents, affiliates, and subsidiaries ( we, our, or Vaco ) respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here .
• Virginia residents may access our state specific policies here .
• Residents of all other states may access our policies here .
• Canadian residents may access our policies in English here and in French here .
• Residents of countries governed by GDPR may access our policies here .

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to :

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure.

The individual may also be eligible for discretionary bonuses.