DESCRIPTION
Performing full legal administrative work of a responsible and confidential nature for one or more professionals for our Business Law department.
This position receives some direction or guidance; most tasks and objectives are accomplished independently.
RESPONSIBILITIES
- Organize and expedite the flow of work through the Professional’s office, initiating follow-up action.
- Prepare :
- Legal documents with little or no direction according to general precedents or instructions from Professional.
- Letters, memos, etc. of a confidential nature, which may be drafted independently for review by supervisor or may be prepared from dictation or hard copy.
- Liaise between the Professional’s various internal and external individuals, groups, and clients at all levels.
- Forward or respond to routine correspondence not requiring the Professional’s attention.
- Manage the bring-forward or diary system / database to ensure important dates / deadlines are met.
- Prepare special reports, which may include gathering, analyzing and summarizing data.
- Exercise initiative and judgment to relieve Professional of administrative detail.
- Create, monitor and maintain client files for better file management and client service.
- Coordinate administrative tasks e.g. : accounting; opening and closing files; docketing; billing; etc.
- Any other duties as required.
QUALIFICATIONS
- Legal Assistant Certificate / Diploma.
- Eight (8) years or more as a Legal Administrative Assistant.
- Fluent bilingualism (French / English).
- Ability to communicate effectively with other Firm members, with the aptitude to take care of clients’ needs in a professional and courteous manner.
- Ability to use discretion when dealing with confidential information.
- Capacity to work independently, as well as in a team environment.
- Produce a high quality and quantity of work product, occasionally under tight timelines.
- Able to prioritize and to redefine priorities when necessary.
- Handle stress in a business-like manner.
- Knowledge of Microsoft Office Suite
BENEFITS
- Health & Dental Insurance
- Telemedicine and Mental Health Support
- Health Spending Account
- Hybrid Work Model
- 3 weeks vacation
- 10 sick days + 3 personal days
- RRSP : collective 2%, matching up to 5%
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