EDI.I Coordinator

Job Summary

The Faculty of Applied Science includes six Engineering Departments, the School of Architecture & Landscape Architecture, School of Nursing, and School of Community and Regional Planning, and the School of Engineering at UBC Okanagan.

The Faculty of Applied Science is the one of the largest faculties at UBC with faculty and staff working at the Point Grey and Okanagan campus as well as offsite locations including health authorities.

The EDI.I Coordinator will support the Indigenous and Equity Diversity and Inclusion (EDI) portfolio, in the Faculty of Applied Science at the Vancouver and Okanagan campuses.

Reporting directly to the Senior Manager, EDI and Indigeneity, this role will be responsible developing, implementing, and managing a range for programs and initiatives to support the strategic Indigenous and EDI goals of the Faculty and University.

Organizational Status

This role reports directly to the Senior Manager, EDI and Indigeneity and will work closely with the Associate Dean, Equity, Diversity and Inclusion.

The EDI.I Coordinator will collaborate with and provide support to the various units within the Applied Science Dean’s Office, as well as staff and faculty in the departments, schools, and research centres.

In addition, the role will collaborate with stakeholders both internal and external to the University to support EDI.I programs and initiatives.

Work Performed

Support Initiatives

• Under the direction of the Senior Manager, leads projects, including services, award programs, and initiatives to further the goals and engagement targets of the EDI.I team.
• Leads the Awards portfolio and other equity deserving student impacting initiatives.
• Leads the data management for EDI.I initiatives and develops data strategies to measure reach and impact of programing and identifies need.
• Leads internal and external reporting including reports on strategic university frameworks and plan implementation.
• Analyzes projects throughout the project life cycle, anticipating and mitigating potential risks and providing advice on the resolutions of issues as they arise to ensure targets are met.
• Identifies or develops resources, systems, policies and procedures required to implement projects / initiatives and increase community and stakeholder engagement.
• Responsible for strategic data collection and project reporting in order to inform program development and delivery. This includes conducting and reviewing research, developing and refining procedures, defining goals and metrics, compiling reports and tracking progress and other key data and metrics.
• Writes and edits grant / award applications for various funding agencies such as StEAR Enhancement grant, Black Faculty Cohort hiring application etc.

Develops Faculty-wide metrics, data collection, and interpretation methods to inform the Senior Manager and Associate Dean as to the current EDI.

I environment and the impact of the strategic programs.

Responsible for the delivery of identified EDI.I planned programs, services, and activities; this includes negotiating with external vendors and engaging with speakers by building / maintaining relationships to promote EDI.

I strategic initiatives, etc.

Training and Engagement

• Works closely with the Senior Manager and Associate Dean to create, deliver, and facilitate EDI.I training and educational opportunities for up to 20,000 faculty, staff and students in Applied Science.
• Works closely with the Senior Manager to develop and implement the EDI.I training program for staff and the continual management of that program, collaborating with the Associate Dean and APSC HR team as required.
• Using a variety of media, creates and writes content for the EDI.I website and educational and engagement events, writes EDI.

I blog posts and news stories and helps with marketing and communication assets. Creates communications such as background information, speaking notes, internal articles and updates, web-based communications, fact sheets, and other writing projects as required.

Works collaboratively with the EDI.I team to support the Faculty and other key stakeholders to develop strategic and collaborative relationships with key individuals, organizations and other community partners.

Portfolio Administration

• Participates in financial planning and responsible for managing and recording team budget and expenditures, including the monthly reconciliation of finances.
• Develops processes and systems to support programs and initiatives to ensure results, mitigate risks and foster operational efficiency.
• Participates in the planning, recruitment and development of student employees to support the team in program delivery.
• Performs other duties as required.

Consequence of Error / Judgement

This role provides an integral support to the EDI.I team in the Faculty of Applied Science. The embedding of appropriate EDI.

I culture is imperative to the strategic aims of the Faculty and University. Errors in judgment or an error of commission or omission may seriously impact the image and reputation of the Faculty, its departments and schools, and the University.

Project / program management is integral to the role, delays may result in loss of opportunity, funding or stature.

Supervision Received

Reports directly to the Senior Manager, EDI & Indigeneity. Works independently, under minimal supervision. Work is assigned within established priorities and reviewed in terms of effectiveness.

Supervision Given

May assign and monitor the work of student employees (Equity Ambassadors).

Minimum Qualifications

Undergraduate degree in a relevant discipline. Minimum of two years of related experience, or the equivalent combination of education and experience.

• Willingness to respect diverse perspectives, including perspectives in conflict with one’s own
• Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion
• Strong communication skills, both verbal and written, with a demonstrated ability of disseminating complex information to audiences with mixed levels of understanding.

Preferred Qualifications

• Demonstrated ability to work effectively as part of a team, collaborating effectively a variety of partners and across various projects.
• Preference will be given to candidates with previous experience working with Indigenous communities and / or in the areas of accessibility, diversity, equity.
• A Graduate degree in a relevant discipline is preferred but not required.
• Demonstrated ability to effectively manage programs / projects.
• Ability to connect and engage with marginalized communities based on credibility or gained from lived experiences.
• Experience managing difficult conversations and a proven ability to facilitate, mediate, and resolve conflict.
• Excellent technical skills in Outlook, Excel, Adobe Creative suite, Qualtrics, Envoke, MS Teams. Workday experience preferred.
• Excellent interpersonal skills and a demonstrated ability to develop and maintain strong working relationships with a diversity of stakeholders.
30+ days ago