Administrative Assistant – Corporate Finance
Position : Administrative Assistant
Location : Downtown Toronto (Hybrid)
Salary : $25.71 per hour
Hours : 9 a.m. to 5 p.m.
Job Type : 6-month contract with possibility of extension
Quantum Management Services is seeking an Administrative Assistant for our Public Sector client in downtown Toronto. The successful candidate will manage a variety of tasks, including file management, security checks, application processing, meeting coordination, and record maintenance.
Key responsibilities include :
- Perform security checks and handle administrative procedures related to application processes.
- Input data into tracking systems and send acknowledgements.
- Close files by sending decision documents and uploading final materials to databases.
- Issue comment letters and prepare decision documents.
- Process fee letters, payments, and reconciliations.
- Schedule meetings, maintain calendars, make travel arrangements, and handle routine inquiries.
- Support staff onboarding, orientation, and training efforts.
- Manage expense reports and prepare, edit, and distribute documents using MS Office tools.
- Assist with team projects by maintaining records, preparing reports, and providing backup support as necessary.
Qualifications for this role include :
- Completion of post-secondary training in a business or Administrative Assistant program.
- 1-2 years of experience in a professional office environment, providing administration support to a team.
- Intermediate proficiency with MS Office applications (Word, Excel, Outlook, PowerPoint).
If this sounds like an opportunity for you,
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