Facility Services Administrator - Toronto

Equans is looking for a Facility Services Administrator in Toronto !

Note : The masculine gender has been adopted as generic, for the sole purpose of keeping the text simple).

The Equans group is a world leader in the energy and services industry. The Group operates in 20 countries, with 90, employees working on 5 continents.

Equans is a Bouygues group company.

Equans designs, installs, and delivers customized solutions to improve its customers equipment, systems and technical processes and optimize their use in the context of their energy, industrial and digital transitions.

Equans is a Bouygues group company.

Active in Canada and the United States for more than 30 years, Equans Services is the partner of businesses, industries and institutions that want to move towards more connected buildings, manage their facilities efficiently and reduce their carbon footprint.

We design, implement, and maintain custom solutions to improve our customers facilities, systems, and infrastructures.

Our core offerings are focused on the following areas :

• Integrated Asset and facilities management;
• Operation and maintenance of buildings and equipment (including district heating and cooling);
• Energy efficiency solutions and execution of decarbonization roadmaps;
• Building automation and systems;
• Solutions for transportation and mobility.

Job Summary

Based on the contractual requirements of the accounts, the Facilities Services Administrator assists the Facility Manager (FM) in performing diverse administrative tasks relating to building maintenance and operations at the TTC McNicoll Blvd and Markham Rd. facilities.

Responsibilities

• Perform administrative duties related to the facilities maintenance operation including but not limited to; tracking and follow up of all preventive and corrective maintenance and ensuring all operational service reports, records, and documents are received and filed in an organized and easily retrievable fashion
• Assist the FM in developing and producing all contractual periodic reporting
• Manage the administrative duties relevant to all out-of-scope work.
• Relating to all accounts payable, create and issue purchase orders, verify and process supplier invoices, resolve expense discrepancies
• Produce and verify accuracy of all accounts receivable documentation
• Manage the start to finish process of all service requests in a CMMS system
• Monitor all service events to ensure relevant KPIs are met
• Assist the FM in the development of annual budgets as well as tracking and reporting of all monthly expenses
• Ensure all SOPs, checklists and inspection forms are updated and available to maintenance staff
• Monitor and maintain adequate stock of all consumables relating to the maintenance operation
• Ensure all health, safety, and security procedures are adhered to and all related records are current and filed
• As needed, maintain timely communication between client representatives, colleagues, contractors, and other stakeholders in delivering all services.
• Ensure compliance of all regulatory inspections and quality of services delivered by all service providers through periodic inspections and monitoring of work performed
• Provide remote and / or site-specific emergency response as required.
• Complete all other tasks required by the immediate supervisor.

Requirements

• Experience in administrative duties in a commercial office setting
• Familiarity with building equipment and systems in a commercial environment is an asset
• Previous experience with navigating service requests in a computerized maintenance program.
• Written and oral communication skills in English.
• Computer skills
• Ability to travel between sites using personal vehicle
• Possess and maintain a valid G drivers license and reliable vehicle.
• Strong customer service skills.

Skills

• Safety conscious;
• Client oriented service approach;
• Close attention to details;
• Good sense of priorities and organizational skills
• Able and willing to work as well as a team or individually;
• Able to work with minimum supervision;
• Creative problem solver.

What Equans offers you

• Group insurance upon your hire;
• A pension plan;
• Work-life balance;
• We believe in the importance of diversity and inclusion.

Equal employment opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin.

Comment

Does this challenge interest you? We would like to get to know you and we thank everyone who applies.