Management Committee Administrator, Legal (15-month contract)

Job Description

We are currently recruiting for a full-time contract position as a Management Committee Administrator to join the Legal department in Toronto.

The Management Committee Administrator will report to a lawyer in the Legal department and is responsible for providing day to-day support to management-level governance committees.

Responsibilities include all aspects of meeting planning and coordination (managing calendars, preparation, and distribution of meeting material packages, tracking action items, acting as a general resource to support the efficient execution of committee meetings).

Role-Specific Accountabilities :

The successful candidate will act as a centralized point of contact for planning and coordinating various aspects of CPP Investments’ management-level governance structure, including :

• Provide general coordination and administrative support to the Legal Department and other CPP Investments employees to support the efficient and effective functioning of the management level committee structure.
• Coordinate and manage all aspects of meeting management, including collaboration with executive and administrative assistants from other departments on management availability and scheduling.
• Prepare, edit and handle sensitive and confidential information relating to committee activities and the daily accountabilities of the Legal department and broader organization.
• Provide supplemental coordination and administrative support for matters within the Legal Group.
• Anticipate needs, prioritize tasks appropriately, and apply experience in making decisions and promoting solutions.
• Accommodate and complete staff requests while managing challenging timelines and deliverables from across the organization.
• Problem solve with limited guidance.
• Be a CPP Investments ambassador by playing a key role in representing the team you support.
• Conduct work in a professional, friendly, accessible, and approachable manner.
• Assist with other related matters to support the effective and efficient functioning of the management-level governance committee structure and the Legal department

Qualifications

• 5+ years of experience gained from fast-paced, professional environment.
• Experience providing coordination, committee secretariat or relevant administrative support within an organization and / or to multiple professionals and managing competing priorities.
• Experience with complex meeting or project coordination, calendar management, booking meetings and events for management-level professionals.

Experience with committee work an asset but not required.

• Working knowledge of MS Office (Word, Excel, PowerPoint, Outlook, Visio) and comfort and interest in learning new applications.
• Motivated, proactive, eager to learn, adaptable, calm under pressure and professional.
• Able and willing to work flexible hours, as required.
• Proven attention detail, highly organized and able to prioritize and multi-task.
• Ability to support project-based work through the elaboration of project timelines and promotion of common goals.
• Strong (written and verbal) communication skills and interpersonal skills.
• Ability to work in a high performing culture, under pressure and with time-sensitive deadlines.
• Proven ability to work independently and perform effectively in a team-oriented and open-concept environment.
• Exemplify our Guiding Principles of Integrity, Partnership, and High Performance and demonstrate a strong understanding of and commitment to principles of diversity and inclusion.
• College diploma or undergraduate degree is required.

Additional Information

Visit our LinkedIn Career Page or Follow us on LinkedIn. #LI-PM1

At CPP Investments, we are committed to diversity and equitable access to employment opportunities based on ability.

We thank all applicants for their interest but will only contact candidates selected to advance in the hiring process.

Our Commitment to Inclusion and Diversity :

In addition to being dedicated to building a workforce that reflects diverse talent, we are committed to fostering an inclusive and accessible experience.

If you require an accommodation for any part of the recruitment process (including alternate formats of materials, accessible meeting rooms, etc.

please let us know and we will work with you to meet your needs.

Disclaimer :

CPP Investments does not accept resumes from employment placement agencies, head-hunters or recruitment suppliers that are not in a formal contractual arrangement with us.

Our recruitment supplier arrangements are restricted to specific hiring needs and do not include this or other web-site job postings.

Any resume or other information received from a supplier not approved by CPP Investments to provide resumes to this posting or web-site will be considered unsolicited and will not be considered.

CPP Investments will not pay any referral, placement or other fee for the supply of such unsolicited resumes or information.