Administrative Assistant, VP (Temporary, 15 months)

JOB DESCRIPTION

We are looking for an administrative assistant, VP to play an important role in ensuring team meetings and events are well coordinated in a dynamic and proactive team.

In this role, you will put your organizational and interpersonal skills to good use in support of the team.

YOU'LL HAVE THE OPPORTUNITY TO :

Administrative support to the VP & director

• Reporting to the vice president, transformation and lean, powersports & marine, the administrative assistant's main role will be to provide excellent administrative support to the VP and director, global business planning.
• Proactively manage the calendar of the VP, taking charge of daily and ongoing planning to ensure the effective use of their time, including protecting time for key meetings, document preparation and forward thinking.
• Provide assistance to support decision-making while handling various requirements related to planning, travel, presentations, etc.
• Participate in the preparation and monitoring of annual budgets and follow-up with relevant departments and document required justifications.
• Write, edit, and format a variety of reports, communications, documents, tables and internal and external correspondence for the VP, director, and their teams.
• Organize business trips and prepare expense reports.
• Administer and process a variety of confidential documents and information.
• Ensure that important information is sent to the correct persons (employees, the manager, directors).
• Assist with onboarding new employees such as by ordering equipment and requesting the necessary access rights.
• Provide support for various confidential projects as needed.

Support to OCM activities

• Prepare, in collaboration with the OCM coordinator, a monthly newsletter to communicate updates and highlights of the current projects.
• Occasionally support the OCM coordinator preparing and sending out comms, surveys and other related tasks as needed.

Finance administrative tasks

• Prepare and carry out different purchase requisitions.
• Receive and process various invoices for associations.
• Prepare monthly reports to present actuals per association and monitor amounts left in purchase orders.

YOU’LL THRIVE IN THIS ROLE IF YOU HAVE THE FOLLOWING SKILLS AND QUALITIES :

• A technical college diploma (DEC) in secretarial studies or any other relevant training.
• Three to five years of relevant experience.
• Extensive knowledge of Word, Excel, PowerPoint (Windows), Google Suite, and SAP.
• Strong proficiency in English and French, both oral and written.
• Organizational skills and autonomy are essential, as well as team spirit, resourcefulness, and the ability to work under pressure.
• Good decision-making skills and a good sense of judgment.
• Good ability to prioritize.
• Excellent customer service skills.
• Good sense of initiative.
• Discretion and a high level of professionalism.
• Ability to work independently and as part of a team.
• Striving for continuous improvement in day-to-day work.

ACKNOWLEDGING THE POWER OF DIVERSITY

BRP is dedicated to nurturing a culture that invites, connects, and propels the ambitions of people of all backgrounds, profiles, beliefs and experiences.

Ultimately, the diversity and uniqueness of our people fuel our ingenuity and set the course for the path ahead!

For this reason, we value diversity and we strive to always push each other forward to build an inclusive workplace where every employee feels like they belong, where they can grow and find meaning.

AT BRP, WHEN WE TALK ABOUT BENEFITS, WE GO ALL IN.

Let’s start with a strong foundation You want it, we have it :

• Annual bonus : we work hard, and we know it. This yearly thank you is our way to fuel your dreams.
• Generous paid time away : winding down is as important as creating the future of recreational products.
• Pension plan : we want to make sure you’ll enjoy retirement; we’ve got you covered.
• Collective saving opportunities : being part of BRP allows you to tap into the strength of our saving programs.
• Industry leading healthcare : fully paid by BRP, this program is here for you, whatever happens, so you can focus on what matters.

What about some feel good extras :

• Flexible work schedule : balance is key to innovation, and we want to make sure you are at the top of your game with a schedule that will work for you.
• Summer schedule : time flies at BRP, so we hit pause to enjoy it.
• Holiday season shutdown : between Christmas and New Year’s, we close our facilities and refill on good times.
• Educational resources : you love what you do, and we get you resources to stay cutting-edge, so we all win together.
• Discount on BRP products : what we build is amazing, freeing, revolutionary, and you're first in line for the experience.

WELCOME TO BRP

We’re a world leader in recreational vehicles and boats, creating innovative ways to move on snow, water, asphalt, dirt and even in the air.

Headquartered in the Canadian town of Valcourt, Quebec, our company is rooted in a spirit of ingenuity and intense customer focus.

Today, we operate manufacturing facilities in Canada, the United States, Mexico, Finland, Australia and Austria, with a workforce made up of close to 20, spirited people, all driven by the deeply held belief that at work, as with life itself, it’s not about the destination;

It’s about the journey.

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