Reporting to the Chief Financial Officer, the Coordinator works collaboratively within the Finance and Administration department to provide support to the day to day operations of the department. The position is responsible for assisting in the timely and accurate completion of financial reporting and oversee the day-to-day operation of the Finance and Administration officeResponsibilitiesServe as the first point of contact for the finance area : respond to general inquiries and redirect questions as needed. Maintain current knowledge of the University Finance systems, policies and procedures. Liaise with departments and other stakeholders as needed.Assist in the preparation of financial reports, as required.Maintain and update Colleague, EasyR, Self-Service Purchasing and Self-Service Budget user profiles; On-board new staff and train staff to use and troubleshoot the purchase order, budget and EasyR reporting systems.Maintain and update Visa program user data and prepare monthly visa reconciliation, as required. Train staff to use the Visa purchasing and reporting process.Perform related administrative duties such as word processing, maintaining filing and record systems.Prepare Finance and HR department purchase orders and cheque requisitions.Oversee the day-to-day operation of the office, providing accurate information when requested, and within established parameters.Work closely with the Coordinator to the Vice-President (Academic and Research) and Dean's office, the President's Office.Draft and prepare accurate correspondence and reports for the Chief Financial Officer.QualificationsA Degree or diploma in finance, business or administration is preferred plus 3 years related experience is required. An equivalent combination of training and experience may be considered. Considerable experience in data entry, general software programs, and general accounting is required. High level oral and written communication, interpersonal, negotiation, analytical and problem solving skills are required. Capacity to work independently or in teams to meet demanding timeframes and expectations is required.SkillsAdministraion, Purchasing, Support, Train StaffArrayAbout NSCAD UniversityNSCAD University and Halifax are in Mi'kma'ki, on the ancestral and unceded territory of the Mi'kmaq Nation. NSCAD University is committed to reconciliation and to building respectful relationships with Indigenous peoples and with the African Nova Scotian communities that have been enriching this region for 400 years. As a small school with three urban campuses, and programs across a range of fine arts, craft, design, and media arts, NSCAD University is an incubator for talent and an active contributor to the arts scene in Canada's fastest-growing city. Since 1887, NSCAD has been a leader in visual arts education in Canada, with distinguished alumni building careers all over the world. This is an exciting time to join us, as we have recently welcomed a cohort of 10 BIPOC faculty members who bring valuable perspectives, ways of thinking, and lived experience to all of our work, and as we look forward to a consolidated waterfront campus in 2030.Other InformationApplications should be sent via the CareerBeacon website. Applications should include a cover letter and detailed CV.Deadline for applications : The University will begin considering applicants on December 13, 2024 and continue until the position is filled. We appreciate all applicants, however only those selected to move forward in the competition will be contactedAll qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents of Canada will be given priority in this search.NSCAD university encourages applications from Indigenous persons, racially visible persons, persons with a disability, women, and all candidates who would contribute to the diversity of our community.