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Office administrative assistant Jobs in Whitby, ON

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Office administrative assistant • whitby on

Last updated: 4 days ago

Dental Office Manager Assistant

DentalZenWhitby, Ontario, Canada
CA$30.00 hourly
Full-time
Quick Apply

The responsibilities include, but are not limited to the following:.Oversees staffing and ensures that each staff member understands the scope of his/her position, and policies within the company, ... Show more

Administrative Assistant - Part-Time Focus Group Panelist (Up To $850/Week)

Apex Focus Group Inc.Oshawa, ON, Canada
CA$75.00 hourly
Full-time +1

Job Title: Administrative Assistant Work From Home - Remote Panelists.Part-Time Focus Group Participants - Remote Work From Home (Up To $850/Week).Our company is seeking individuals to participate ... Show more

 • Promoted

Rehabilitation Assistant

Spectrum Health CareOshawa, ON, CA
Part-time

Community Advantage Rehabilitation (CAR), a Spectrum Health Care Company is hiring Occupational Therapy Assistants and Physiotherapy Assistants (OTA/PTAs) to join our team as.Starting at $, this ro... Show more

Assistant Superintendent

Maple ReindersPickering, ON, CA
CA$88,000.00 yearly
Full-time
Quick Apply

Duffin Creek WPCP project in Pickering, Ontario.As an Assistant Superintendent you will assist the Superintendent in site management for all phases on our construction projects including coordinati... Show more

Administrative Assistant

Rodan Energy SolutionsOshawa, CA
CA$26.00 hourly
Full-time

We are currently requesting resumes for the following position.Produce or process correspondence covering a broad array of routine and confidential subject matter including reports, statistical dat... Show more

Executive Administrative Assistant

Ontario Power GenerationOshawa, ON, CA
Full-time

Post secondary diploma/degree in Business Administration, Communications, or a related field preferred.Electrify your career and help build a brighter tomorrow.Every generation has a challenge that... Show more

Dental Assistant

MHMIWhitby, Ontario, Canada
Full-time

Pineridge Dental located in .Scarborough (Kingston Rd and 401).Our priority is to assist in your success by providing you with the career growth you never imagined and the well-being... Show more

Assistant Manager

JYSK CanadaOshawa, ON, ca
CA$43,000.00 yearly
Full-time
Quick Apply

Are you looking for something more than just a job? Are you looking for a community, a partnership, a team, and an opportunity to learn and grow in your career?.As one of world’s leading, and faste... Show more

 • Promoted

Administrative Associate - Operations

Randstad CanadaAjax, Ontario, CA
Full-time +1
Quick Apply

Are you a detail-oriented administrative professional looking for a fast-paced, engaging role? Our client, a leading logistics provider, is seeking an Operations Administrator to support their Pick... Show more

Customer Service and administrative Representative

Tammy Insurance AgencyOshawa, ON, CA
CA$19.00 hourly
Part-time

Our team is looking for a Customer Service Representative to help perform a variety of tasks within our insurance office.They will be helping by answering calls/ emails, greeting customers and many... Show more

Office Administration Support Work

HRS Talent SolutionsPickering, ON, Canada
CA$28.00 hourly
Remote
Full-time +1
Quick Apply

Administrative Office Support Assistant - Remote.We are currently seeking organized and dependable individuals for an entry-level Administrative Support Assistant opportunity.This role is best suit... Show more

Rehabilitation Assistant

Spectrum Health CareWhitby, Ontario, Canada
Part-time

Provide hands-on physiotherapy and occupational therapy interventions under the guidance of a supervising therapist, assisting clients with therapeutic exercises, mobility training, and activities ... Show more

HR Administrative Associate

Rodan Energy SolutionsOshawa, CA
CA$25.00 hourly
Full-time

We are currently requesting resumes for the following position.Tuesday, September 30th, (5:00PM EST).Temp: Brock Road, Pickering, Base: Colonel Sam Drive, Oshawa.This position will be responsibl... Show more

Office Manager

550 Bond St WestOshawa, ON
CA$49,117.00 yearly
Full-time
Quick Apply

Office Manager Aspira Bartlett Oshawa 55+ Lifestyle ApartmentsSalary $49,117 - $61,397This posting is for a new position.At Sienna Senior Living, our commitment to enhancing the daily lives of our ... Show more

Legal Administrative Assistant

LendCarePickering, Ontario, Canada
CA$18.10 hourly
Full-time

Canada’s fastest-growing point-of-sale financing providers and a proud part of the .At goeasy, our people and culture are the heartbeat of everything we do, and we’re proud to be recogniz... Show more

Administrative Assistant

Adecco CanadaCourtice, Ontario, Canada
Full-time +1
Quick Apply

Adecco is currently hiring an experienced Administrative Assistant for a full-time, 1-year contract opportunity in Oshawa, ON.This role is ideal for a highly organized professional who excels in su... Show more

Administrative Assistant

MNPOshawa, ON, Canadá
Full-time

Inspirational, innovative and entrepreneurial - this is how we describe our empowered teams.Combine your passion with purpose and join a culture that is thriving in the face of change.Make an impac... Show more

Administrative Coordinator

Auxilium HealthOshawa, ON, CA
Full-time +1
Quick Apply

LI-DNI JOB DESCRIPTION   POSITION                                             Admi... Show more

Technologist Assistant

Lakeridge HealthOshawa
Full-time

Preparing patients for studies (including answering patient questions, changing patients, reviewing preliminary patient history/screening).Insertion and preparation of intravenous access lines (whe... Show more

People also ask
Dental Office Manager Assistant

Dental Office Manager Assistant

DentalZenWhitby, Ontario, Canada
30+ days ago
Salary
CA$30.00 hourly
Job type
  • Full-time
  • Quick Apply
Job description
The responsibilities include, but are not limited to the following:
Staff Supervision:
  • Oversees staffing and ensures that each staff member understands the scope of his/her position, and policies within the company, and that they receive appropriate and constructive criticism and/or training when necessary.
  • Acts as a liaison between Associates and patients.
  • Responds to conflict and provide conflict resolution.
  • Identifies and recognizes employees who may have successful career development opportunities in the company. Communicates this information to HR.
  • Assist the Office Manager in maintaining staff schedules, ensuring that a position is temporarily covered appropriately in the case of an absent staff member, and keeping an eye on reducing employee overtime as well (informing the Regional Office Manager when needed).
  • Call management - Ensures dental receptionists are managing calls effectively, returning calls, identifying training where needed.
  • Participates in the recruitment process with Human Resources, identify staffing needs prospectively, and as they may arise. Helps to facilitate onboarding and training, and participates also in off boarding and dismissal protocol with Human Resources.

Operational Supervision:
  • Assists Regional Office Manager in overseeing production and expenditure.
  • Opens and closes the office, as required.
  • Ensures inventory control and supports cost reductions.
  • Complete administrative functions including bank deposits, invoice processing, supporting A/R, maintaining office email and mail, preparing estimates for insurance as required, working in the front desk, and dental assisting when needed.
  • Maintains patient data according to regulations and company policies, ensuring that records are stored securely and in compliance with privacy and security regulations.
  • Maintains a high level of professionalism in offices and motivates staff.
  • Maintains quality assurance with respect to dental procedures, customer service, sterilization techniques, and health standards. Ensures compliance with PHIPA, IPAC, and all relevant guidelines.
  • Represents office at corporate and management meetings, where required.
  • Provides management and corporate reports where necessary (including, but not limited to, production summaries, A/R aging reports, Write-off/adjustment reports, Collection/Deposit reports, inventory counts, new patient reports, etc.).
  • Ensures clinic is stocked and operational, communicating any needs to the Regional Office Manager.
  • Supports marketing and promotional initiatives.
  • Takes responsibility for the appearance and functionality of the office, ensuring a safe, professional, and clean environment.
  • Works with management across the company, if assistance or insight is needed.

Patient Experience:
  • Sets the standard for communication with patients, responding efficiently and appropriately to patient needs and inquiries, and establishing relationships where possible.
  • Takes responsibility for the smooth and efficient flow of patients and handles any situation that may be slowing or stopping patient flow.
  • Manages patient scheduling and directs patient traffic flow. Oversees that new patient intake is completely full.
  • Presents treatment plans to patients when needed.
  • Educates patients whenever possible and appropriate and ensures that all staff members are educating patients appropriately.
  • Resolves patient issues in accordance with company policies and procedures, healthcare regulations, and dental board standards.