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Office administrator Jobs in Whitby, ON

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Office administrator • whitby on

Last updated: 14 hours ago

Dental Office Manager Assistant

DentalZenWhitby, Ontario, Canada
CA$30.00 hourly
Full-time
Quick Apply

The responsibilities include, but are not limited to the following:.Oversees staffing and ensures that each staff member understands the scope of his/her position, and policies within the company, ... Show more

Insurance Sales Representative

Dan Piedimonte - Desjardins Insurance AgentPickering, Ontario, Canada
Permanent

Insurance Sales Representative.A Successful Desjardins Agent is seeking a qualified professional to join their winning team for the role of Insurance Sales Representative Position.We seek an energe... Show more

Insurance Account Representative

Stephanie Gordon - Desjardins Insurance AgentWhitby, Ontario, Canada
Full-time

Insurance Account Representative .Stephanie Gordon, Desjardins Insurance Agent is seeking a qualified professional to join her winning team for the role of Insurance Account Representative.We ... Show more

PAINTER

Durham District School BoardAjax, Ontario, Canada
Permanent

The Durham District School Board acknowledges that many Indigenous Nations have longstanding relationships, both historic and modern, with the territories upon which our school board and schools ar... Show more

 • Promoted

Inventory Control Administrator (Contract Nights)

SobeysWhitby, ON, CA
Full-time +1

Embark on a rewarding career with Sobeys Inc.Canada’s Top 100 employers, where your talents contribute to our commitment to excellence and community impact.Our family of 128,000 employees and franc... Show more

Scotia Jarislowsky Fraser Portfolio Administrator - Whitby, ON

ScotiabankWhitby, ON, CA
Full-time

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.To work closely with the Relationship Managers in the management of the overall book of busines... Show more

Intermediate Bridge CAD Designer

GHDWhitby, ON, Canada
Full-time

Our Southern Ontario offices of Whitby, Toronto, Mississauga, Markham, and St.Catherines are looking for Intermediate Bridge CAD Designers ready to join our growing Canadian Operations within the T... Show more

Office Administration Support Work

HRS Talent SolutionsPickering, ON, Canada
CA$28.00 hourly
Remote
Full-time +1
Quick Apply

Administrative Office Support Assistant - Remote.We are currently seeking organized and dependable individuals for an entry-level.Administrative Support Assistant.This role is best suited to candid... Show more

IT Service Management Platform Specialist

Ontario Power GenerationOshawa, ON, CA
Full-time +1

Year University education in Computer Science, Software Engineering, or a related field.Electrify your career and help build a brighter tomorrow.Every generation has a challenge that defines them.A... Show more

Hiring QM Analyst in Toronto, Ontario

Artech LLC~Toronto 24th Floor~OSHAWA, ON
Full-time

Location: Toronto, Ontario "Hybrid, Work from Office 3 days".Experience Required: 10 & Above.Join our dynamic team as an Analyst in the Information Technology sector, where you w... Show more

 • New!

Manager, Fund Accounting

Vaco by HighspringAjax, ON, CA
CA$100,000.00 yearly
Permanent

Our client is an investment fund management company.Manager, Fund Accounting who will be responsible for supporting the business’ financial functions including trusts and fund accounting.In additio... Show more

 • Promoted

Office Manager - Whitby Subaru (WSU)

WEINS Auto GroupWhitby, Ontario, Canada
Full-time

Weins Auto Group is looking for a Office Manager at Whitby Subaru.This position is an exceptional opportunity to lead front office coverage and provide day-to-day support across departments by keep... Show more

Database Administrator 5990

FoilconOshawa, Ontario, Canada
CA$40.00 hourly
Temporary

Creates physical database designs and operates and administers the database management system (DBMS) including database optimization, capacity planning, installation and migration, database design,... Show more

New Home Sales Administrator

Mattamy HomesPickering, Canada
CA$22.00 hourly
Full-time

SalesDepartment,GTA Sales & Marketing.When it comes to forward-thinking homebuilding and thoughtfully planned communities, Canadians think of Mattamy Homes.And that success is centred on a foundati... Show more

Project Coordinator / Junior Project Manager

Kellow RecruitingOshawa, Ontario, Canada
Full-time +1
Quick Apply

We're partnering with a well-established Durham Region mechanical and industrial manufacturing firm with over 30 years of success delivering custom engineered solutions across regulated, safety-cri... Show more

Dentist

MHMIWhitby, Ontario, Canada
Full-time

Dentist - Pineridge Dental Centre.We are excited to announce that we are looking for a.Our office located at the 401 and Kingston Road, is a great location for those looking for a short c... Show more

Service Writer - Peterbilt

BrandtWhitby, CA
Full-time

We are currently seeking a Service Writer for our Whitby Brandt Peterbilt location.This position is responsible for assisting the service manager in maintaining accurate and on-time reports and rec... Show more

Quality Engineer - Whitby

NPA WorldWideWhitby Central, Ontario, Canada
Full-time +1

Support the Quality Assurance program designed to ensure defect-free solutions for customers.Take a hands-on approach to implementing and maintaining the Quality Assurance system.Assist with intern... Show more

 • Promoted

Office Manager

Whitby SubaruWhitby, Ontario, CA
Full-time

Weins Auto Group is looking for a Office Manager at Whitby Subaru.This position is an exceptional opportunity to lead front office coverage and provide day-to-day support across departments by keep... Show more

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Dental Office Manager Assistant

Dental Office Manager Assistant

DentalZenWhitby, Ontario, Canada
30+ days ago
Salary
CA$30.00 hourly
Job type
  • Full-time
  • Quick Apply
Job description
The responsibilities include, but are not limited to the following:
Staff Supervision:
  • Oversees staffing and ensures that each staff member understands the scope of his/her position, and policies within the company, and that they receive appropriate and constructive criticism and/or training when necessary.
  • Acts as a liaison between Associates and patients.
  • Responds to conflict and provide conflict resolution.
  • Identifies and recognizes employees who may have successful career development opportunities in the company. Communicates this information to HR.
  • Assist the Office Manager in maintaining staff schedules, ensuring that a position is temporarily covered appropriately in the case of an absent staff member, and keeping an eye on reducing employee overtime as well (informing the Regional Office Manager when needed).
  • Call management - Ensures dental receptionists are managing calls effectively, returning calls, identifying training where needed.
  • Participates in the recruitment process with Human Resources, identify staffing needs prospectively, and as they may arise. Helps to facilitate onboarding and training, and participates also in off boarding and dismissal protocol with Human Resources.

Operational Supervision:
  • Assists Regional Office Manager in overseeing production and expenditure.
  • Opens and closes the office, as required.
  • Ensures inventory control and supports cost reductions.
  • Complete administrative functions including bank deposits, invoice processing, supporting A/R, maintaining office email and mail, preparing estimates for insurance as required, working in the front desk, and dental assisting when needed.
  • Maintains patient data according to regulations and company policies, ensuring that records are stored securely and in compliance with privacy and security regulations.
  • Maintains a high level of professionalism in offices and motivates staff.
  • Maintains quality assurance with respect to dental procedures, customer service, sterilization techniques, and health standards. Ensures compliance with PHIPA, IPAC, and all relevant guidelines.
  • Represents office at corporate and management meetings, where required.
  • Provides management and corporate reports where necessary (including, but not limited to, production summaries, A/R aging reports, Write-off/adjustment reports, Collection/Deposit reports, inventory counts, new patient reports, etc.).
  • Ensures clinic is stocked and operational, communicating any needs to the Regional Office Manager.
  • Supports marketing and promotional initiatives.
  • Takes responsibility for the appearance and functionality of the office, ensuring a safe, professional, and clean environment.
  • Works with management across the company, if assistance or insight is needed.

Patient Experience:
  • Sets the standard for communication with patients, responding efficiently and appropriately to patient needs and inquiries, and establishing relationships where possible.
  • Takes responsibility for the smooth and efficient flow of patients and handles any situation that may be slowing or stopping patient flow.
  • Manages patient scheduling and directs patient traffic flow. Oversees that new patient intake is completely full.
  • Presents treatment plans to patients when needed.
  • Educates patients whenever possible and appropriate and ensures that all staff members are educating patients appropriately.
  • Resolves patient issues in accordance with company policies and procedures, healthcare regulations, and dental board standards.