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Located on the traditional, ancestral and unceded lands of the Musqueam, Squamish, and Tsleil-Waututh Nations, West Vancouver is a vibrant community on the North Shore and home to parks, beaches, and to sports, recreation and arts amenities. We are seeking employees with a passion for public service who share our commitment to creating a complete, inclusive and livable community. Our dedicated staff deliver services, operate facilities, and run the programs that enhance the well-being of our community.
The West Vancouver Community Services Department has an opening for a temporary part-time Community Services Assistant to provide administrative support to the management team overseeing the operations of the West Vancouver Community Centre, Aquatic Centre, Seniors’ Activity Centre, Gleneagles Community Centre, Youth Services, Health and Fitness, and Access Services. This position is well suited to an individual seeking to build experience in municipal administration.
This position is responsible for:
·providing front-desk administrative and clerical support to the management team including drafting and processing correspondence, managing calendars, answering phones, responding to public enquiries, conducting basic research, creating agendas, updating statistics and performance measures, filing, organizing departmental records, and filling in reports and forms;
·providing administrative and clerical support to a variety of public-facing working groups, boards, and committees including coordinating meeting arrangements, preparing agendas and supporting materials, and taking, editing, transcribing and distributing minutes;
·assisting with report writingand other communications, which requires very strong writing skills, attention to detail and a high level of accuracy;
·handling room booking requests for staff and committees;
·organizing office functions, including ordering office and kitchen supplies, distributing mail, coordinating printer service calls, and supporting basic office equipment needs;
·handling using Microsoft Excel to prepare, update, format and track information; and
·assisting with a variety of administrative projects and other duties as required.
The preferred candidate will possess: experience in an office environment, excellent customer service in order to effectively interact with the public and staff members; excellent written and communications skills with strong attention to detail; demonstrated conflict resolution skills; knowledge of business English, office practices and procedures; strong computer skills; strong proficiency with Microsoft Office, including Word, Outlook, PowerPoint, with strong Excel skills, and the ability to work effectively as part of a team. Experience with the recreation management software Active Net, SharePoint, or both would be considered an asset. The successful candidate will be organized, flexible, and motivated to support the Community Services team. The successful candidate is required to supply a criminal record check.
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