Medical records specialist Jobs in Ottawa, ON

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Auger Hollingsworth Professional Corporation (Ottawa and Toronto) provided pay range

This range is provided by Auger Hollingsworth Professional Corporation (Ottawa and Toronto). Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

CA$50,000.00 / yr - CA$60,000.00 / yr

About Us

Ottawa law firm Auger Hollingsworth had modest beginnings. In 2004, criminal defense lawyer Richard Auger started the firm with one client file, operating in shared office space with another law firm. Months later, Richard's wife, Brenda Hollingsworth, a litigation and personal injury specialist, joined the firm and became an equal partner.

The firm grew quickly as a result of Richard and Brenda's tireless work ethic. Early successes for clients led to word-of-mouth referrals and a buzz in the legal and business circles in Ottawa. As word spread about the law firm, recognition soon followed. The firm was named the bronze winner of the Ottawa Business Journal's "New Business of the Year" award in 2006.

Requirements

We are looking for a detail-oriented and proactive Litigation Law Clerk or Legal Assistant to join our team. In this role, you will be responsible for obtaining, organizing, and managing all third-party client records, such as medical files, employment documents, and insurance records. Your work will be essential to supporting our litigation team throughout discovery and trial preparation. You will also be responsible for preparing an Affidavit of Documents under the Rules of Civil Procedure.

Location : Ideally based in Eastern Ontario or the GTA, but open to strong candidates located anywhere in Ontario. We offer flexible work options : in-office, hybrid, or fully remote.

Key Responsibilities

• Coordinate and track requests for medical, hospital, rehabilitation, employment, and insurance records
• Liaise with healthcare providers, employers, government agencies (e.g., WSIB, OHIP), and other third-party sources
• Follow up diligently to ensure timely receipt of all requested records
• Review and verify the accuracy and completeness of incoming documents
• Collaborate with Med Chart for third-party record retrieval
• Maintain organized digital and physical filing systems for client documentation
• Summarize records and communicate relevant updates to the legal team
• Ensure all records handling is compliant with applicable privacy legislation (e.g., PHIPA)
• Respond to internal requests regarding the status of record collection
• Assist with litigation by preparing records, briefs, and liaising with medical-legal experts
• Draft and finalize Affidavit of Documents in line with the civil procedure rules

What Will You Bring

Benefits

Diversity and Inclusion

Diversity is an important firm value. We are committed to providing equal opportunities in employment and to providing a workplace that is free from discrimination and harassment. This means that all job applicants, employees, and partners will receive equal treatment regardless of race, color, ethnicity or national origins, sex, marital status, disability, age, sexual orientation, religion, or belief.

Seniority level

Seniority level

Associate

Employment type

Employment type

Full-time

Job function

Job function

Administrative

Industries

IT Services and IT Consulting

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