One of our major banking clients is looking for Receptionist / Office Associate / Records Length : 12 months contract approx.
With the possibility of extension. Location : Ottawa, ON Working Hours : Mon-Fri-8.30am-5.00pm JOB SUMMARY : This person must present a personal professional image and be able to accomplish several tasks daily with tight deadlines.
Candidates must possess proven multi-tasking abilities, be punctual and very personable; outgoing and customer service focused.
RECEPTION : -Serve visitors by greeting, welcoming, directing and announcing them appropriately -Answer, screen and forward any incoming phone calls while providing basic information when needed -Maintain security by following procedures and controlling access (monitor logbook, issue visitor badges) -Schedule meetings and events, working with customers in planning client meetings and retrieval of correct details -Sort incoming mail -Process outgoing mail & courier OFFICE & RECORDS SUPPORT : -Order and maintain office supplies and stationery -Monitoring printers, placing service calls and troubleshooting issues -File sorting and refilling in centralized filing areas -Customer reporting with Excel and online tools -File archiving and retrieval through Iron Mountain -File folder creation and labelling -Annual purging / archiving of files -Assisting customers with file reporting / retrieval over multiple databases -Data entry REQUIREMENTS : -Proficient with Microsoft Office Suite -Professional appearance -Solid communication skills both written and verbal -Ability to be resourceful and proactive in dealing with issues that may arise -Ability to organize, multitask, prioritize and work under pressure URGENT : Please read the job description above.
If this interests you, apply to the job with your most updated resume, including your contact number and email address. The recruiter in charge of this role is Giovanni.
If you do not think you are a match for this opportunity, but know someone who is, feel free to forward this job description to them and you will be eligible for a referral bonus upon a successful hire.
Please note that this is the most up to date version of job description available at this time - During Client Interview you will receive additional information - variance may apply! Please note : Adherence to our end client's vaccination policy is a requirement.
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