Job DescriptionJob Opportunity: ClerkClient: Government of Nova Scotia – Department of Justice
Location: Sydney, Nova Scotia
Schedule: Monday to Friday, 7 hours per day (35 hours/week)
Employment Type: Full-Time Contract
About the OpportunityThe Government of Nova Scotia is seeking a detail-oriented
Filing Clerk to support the
MEP File Room Digitization Project. This initiative focuses on modernizing records management by transitioning paper-based client files into a digital case management system.
Requirements
Key Responsibilities- Retrieve and organize digitized client files returned from off-site storage.
- Review physical files and remove duplicate or unnecessary documentation following digitization guidelines.
- Prepare confidential documents for secure shredding and disposal.
- Reorganize and accurately file records into designated filing cabinets.
- Maintain organized filing systems to ensure easy retrieval of records.
- Perform general administrative and clerical duties as assigned.
- Prepare, file, and maintain correspondence and documentation.
- Assist with office supply inventory and general office organization.
- Distribute incoming and outgoing inter-office mail.
- Respond professionally to telephone and in-person inquiries.
- Ensure confidentiality and proper handling of sensitive government records.
- Follow established government policies, procedures, and records management practices.
QualificationsRequired- Grade 11 education or equivalent.
- Minimum 2 years of related clerical, filing, or administrative experience, or an equivalent combination of education and experience.
- Experience working with filing systems and document management.
- Strong attention to detail and organizational skills.
- Ability to manage confidential information with discretion.
- Excellent time management and ability to prioritize multiple tasks.
- Strong written and verbal communication skills.
- Ability to work independently with minimal supervision.
- Proficiency in Microsoft Office applications, including Word, Outlook, and Excel.
Preferred Qualifications- Experience working in a government or public sector environment.
- Knowledge of records management or document digitization projects.
- Experience handling confidential legal or administrative files.
Key Competencies- Strong organizational and filing skills
- High level of accuracy and attention to detail
- Confidentiality and professionalism
- Effective communication skills
- Time management and multitasking
- Teamwork and collaboration
- Ability to follow established procedures and policies
RequirementsKey Responsibilities Provide administrative support to ensure the efficient operation of the office. Supervise and provide direction to administrative staff as required. Assist in overseeing daily office operations and workflow coordination. Prepare, review, and maintain financial records and statements. Verify, process, and maintain documentation and records with accuracy and confidentiality. Prepare correspondence, reports, and other business documents. Maintain office inventories and coordinate the ordering of supplies. Manage and distribute inter-office mail and related communications. Respond to inquiries and provide administrative assistance to internal stakeholders. Apply established policies, procedures, and guidelines while exercising judgment in handling exceptions. Required Qualifications Grade 11 education plus four (4) years of related administrative experience; or An equivalent combination of education, training, and experience. Previous experience working within the Public Prosecution Service (PPS) is mandatory. Strong organizational and time-management skills. Excellent attention to detail and accuracy. Ability to work independently with minimal supervision. Strong verbal and written communication skills. Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and related office software. Ability to handle confidential and sensitive information with discretion. Preferred Qualifications Experience in a government, legal, judicial, or public-sector environment. Experience supporting office operations and administrative processes. Knowledge of records management and document control practices. Key Competencies Communication Skills Organizational Skills Attention to Detail Problem Solving Time Management Teamwork and Collaboration Sound Judgment and Decision-Making Confidentiality and Professionalism
