Assistant administrator Jobs in Colwood, BC
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Assistant administrator • colwood bc
Last updated: 1 day ago
TalentSphere Staffing Solutions is partnered with one of the most trusted names within the HVAC space in North America.Our client is a manufacturer & distributor and carries one of the most com...Show moreLast updated: 30+ days ago
College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years.Establish work priorities and ensure procedures are followed and deadlines are met.Carry out admini...Show moreLast updated: 30+ days ago
Advisory services, Personal banking .Elevate your career as a Branch Administrator at National Bank Financial! Your exceptional ability to work in synergy with clients and colleagues will be a key ...Show moreLast updated: 30+ days ago
Suites 200, 535 Yates Street, V8W 2Z6 Victoria, BC,British Columbia.Nexus Infotech is a leading provider of innovative ITand technology solutions designed to empower businesses of all sizes.We spec...Show moreLast updated: 27 days ago
The Senior Security Analyst & CyberArk Administrator, a part of the Digital Security Group, is primarily responsible for administration and maintenance of the CyberArk platform and the privileged a...Show moreLast updated: 30+ days ago
Wednesday November 19 2025 at 12 : 00pm (noon) PT.Placement within the range is typically between the minimum and midpoint and based on qualifications and experience subject matter expertise and inte...Show moreLast updated: 30+ days ago
Consider joining us as a Sales Administrator if : .You have worked in customer service or in an office environment, responding to competing demands and prioritizing tasks.
You have high attention to d...Show moreLast updated: 30+ days ago
Randstad's client is seeking a talented Temporary Payroll Administrator to support them on their Finance and Administration team in Victoria, BC.
In this Temporary full-time role, you will be respon...Show moreLast updated: 30+ days ago
Reporting to the Director, the Program Administrator is an important member of the Languages, Arts & Culture (LAC) team and is often the first point of contact for applicants to the Division of Con...Show moreLast updated: 1 day ago
Would you like to be part of a dynamic, fast paced, award winning local government organization? A team that prides itself on providing cost effective local government services for local residents?...Show moreLast updated: 2 days ago
Advisory services, Personal banking .Elevate your career as a Branch Administrator at National Bank Financial! Your exceptional ability to work in synergy with clients and colleagues will be a key ...Show moreLast updated: 30+ days ago
Branch Administrator – National Bank Financial.Elevate your career as a Branch Administrator at National Bank Financial.Your exceptional ability to work in synergy with clients and colleagues will ...Show moreLast updated: 3 days ago
Property Administrator (3-Month Contract).Join Us to Grow, Connect, and Make an Impact.At BGO Properties, we’re dedicated to enhancing personal and professional growth, fostering meaningful connect...Show moreLast updated: 15 days ago
Are you a highly organized detail-oriented administrator who thrives in a customer-facing role and has a knack for learning and quickly adapting to changes.
Smart Savvy Associates is pleased to par...Show moreLast updated: 30+ days ago
Executive Assistant - Apparel Design and Sourcing.PFD Enorsia Canada Corporation.Second week of December 2025, or mutually agreed upon date.
PFD Enorsia Canada Corporation is seeking a highly organi...Show moreLast updated: 28 days ago
Would you like to be part of a dynamic, fast paced, award winning local government organization? A team that prides itself on providing cost effective local government services for local residents?...Show moreLast updated: 2 days ago
Secondary (high) school graduation certificate.Work must be completed at the physical location.There is no option to work remotely.
Review and evaluate new administrative procedures.Establish work p...Show moreLast updated: 3 days ago
Location : Langford, BC V9B 6W6.Terms of employment : Permanent employment, Full time.Start date : As soon as possible.Review and evaluate new administrative procedures.
Establish work priorities and e...Show moreLast updated: 4 days ago
Manpower has partnered with an industry leader that is looking to add a Sales Administrator to their team.Filing and uploading information into the ERP system.
Ability to prioritize and multi task.E...Show moreLast updated: 30+ days ago
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- Oakville, ON (from $ 56,258 to $ 193,126 year)
- Richmond Hill, ON (from $ 35,612 to $ 175,625 year)
- Barrie, ON (from $ 39,000 to $ 152,044 year)
- Ottawa, ON (from $ 47,958 to $ 150,367 year)
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- Fort Saskatchewan, AB (from $ 43,797 to $ 142,660 year)
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Accounting Administrator
TalentSphereVictoria, BC, Canada30+ days ago
Job type
- Full-time
- Permanent
Job descriptionAnswer incoming calls via Microsoft Teams, respond to inquiries, and direct customers to appropriate staff members, by acquiring an understanding of the organization and the various departments in the branch. Greet visitors and customers, providing a welcoming and professional experience. Prepare and process customer and vendor paperwork, ensuring all documentation is complete and accurate. This can include invoices, order acknowledgements, tracking information and packing slip information. Organize and manage physical and digital filing systems for efficient record- keeping. Oversee the credit check process for new customers, and prepare the credit approval package for Branch Manager approval. Process incoming and outgoing inventory branch transfers throughout the month and reconcile them at month end. Manage and maintain office supplies and equipment, ensuring they are in working order. When necessary, assist in the extraction and preparation of data for various reports. Ability to manage multiple tasks in an environment of rapid change and shifting priorities. Advanced knowledge of MS Office (Word, Excel, PowerPoint, and Outlook). Professional; must be tech savvy. Business Administration Course or Certificate Program is an asset. Strong multitasking skills and proven ability to meet tight deadlines. Excellent spoken and written communication skills. Strong analytical skills and the ability to work well under pressure. Exceptional accuracy and attention to details. Must be willing and able to work within a flexible time schedule. Possesses strong customer service skills, both verbal and written. Likes the challenge of problem solving. Has strong work ethic and integrity. Likes to work in a stable and harmonious environment. Is extremely organized, has experience with calendar management and can prioritize tasks / projects independently. Has the ability to conduct oneself diplomatically and professionally. Must be extremely driven and motivated.
Job Description
Job Description
TalentSphere Staffing Solutions is partnered with one of the most trusted names within the HVAC space in North America. Our client is a manufacturer & distributor and carries one of the most comprehensive product lines in the industry. They have an awesome culture that puts an emphasis on teamwork and collaboration.
They are in search of a new Accounting Administrator for their Victoria branch.
This is a full time, permanent position, at the $60,000-$65,000 salary mark. This position comes with full benefits and a pension matching program.
Key Responsibilities :
Accounts Payable and Receivable :
- Process and manage all accounts payable and receivable transactions.
- Prepare and issue invoices to customers and follow up on outstanding payments.
- Handle, code, allocate and record vendor invoices (product & freight charges) into the sales and accounting platforms, ensuring they are submitted for timely payment
- Track and work with vendors, customers and sales team to resolve any issues or discrepancies as they might arise.
- Keep track and record the various costs associated with customer invoices. This can include product cost, freight, brokerage, credits and other costs.
- Keep track and report at month end Accruals for unbilled sales and unpaid invoices as well as in-transit inventory.
- Complete month end tasks required to close out the period based on the provided timelines.
- Receive, record and apply customer payments within the accounting system (Great Plains).
- Process cheque deposits (weekly or bi-weekly based on volume) and submit paperwork to head office on a recurring basis.
- Provide customer quotes by liaising with the Estimating and Customer Support team members.
- Order inventory as directed by Warehouse Manager and record it in the accounting system (Great Plains).
Administrative Duties :
Experience Required
If this opportunity is appealing to you, and you bring the relevant experience then please apply directly to this job posting or submit your resume (in word-doc form) to Note that only candidates legally entitled to work in Canada will be eligible for the position.