Administrative assistant Jobs in Devon, AB

As part of the Java Group, Victor Energy’s staff have over 50 years of experience building some of Canada’s largest electrical infrastructure projects.

As our team grows and projects are beginning to take off, we are seeking a Project Assistant to provide support for our project execution team.

The Project Assistant is responsible for providing support to enable delivery of assigned projects. This role is responsible to continuously communicate with and support team members in an administrative capacity. This is a full-time opportunity based on a 40-hour, 5 day work week, adjusted to meet project demands over weekends. This position is primarily office-based with occasional visits to construction site.

Your responsibilities include:

• Support the project team including internal and external parties at construction site and in the office
• Use of approved systems in alignment with company expectations
• Provide administrative support in various areas which include but are not limited to:
• Suppliers – create and review purchase orders, invoices and backup
• Timesheets – review of timesheets and submit for approval and payroll processing
• Travel – book and coordinate all transportation and accommodation of personnel
• Technology – coordinate with Employee Engagement, IT and Systems teams to support team and crew needs
• Meeting support – book meetings, prepare agendas, document minutes, and distribute actions including follow-up
• Project Document Control – perform project document control procedures as directed including, but not limited to, data entry, records filing, transmittals and related document distribution
• Reporting – gather and summarize progress updates for internal and external audiences
• General support for crew including expense reports, fuel cards etc.
• General project support as required such as landowner communications, as well as client and third party communications as directed

Requirements

Your background and credentials must include:

• Post secondary certificate or diploma related to business, construction or administration, or equivalent experience
• 2+ years’ experience in providing administrative support
• Experience in working in a construction office at site (preferred)
• Experience working in the utility sector (preferred)

Your background would also include:

• Exceptional eye for detail and organizational skills in a dynamic, multi-tasking environment
• Strong time management and documentation skills
• Excellent interpersonal, oral, and written communication skills
• Building and maintaining positive relationships with office and field staff
• Dedicated team player who works well independently and as part of a team
• Strong computer skills including working knowledge of the full Office 365 suite
• Able to protect sensitive and proprietary information
• Positive attitude, team player, and change agent

Benefits

• Extended Healthcare Plan (Medical, Disability, Dental & Vision)
• Group RRSP
• Group Life - AD&D - Critical Illness Insurance
• Training & Development
• Employee Assistance Program - Counseling
• Paid Time Off