Admin assistant Jobs in Duncan, BC

SSA Marine Canada Ltd. is a diversified and integrated group of marine logistics companies committed to the success of our people, our customers, and our communities, to sustain and grow Canada’s trade economy for the benefit of all Canadians. Our role in Canada’s supply chain is essential. It’s a responsibility and a privilege, one that inspires us to deliver expert solutions that help move cargo and people across the globe for our customers reliably, safely, and professionally.

SSA Marine is seeking an Assistant Superintendent to join our North Island team. This full-time, permanent position is based at our office on North Island and reports to the General Manager.

The Position

The Assistant Superintendent works within the North Island business unit to support all day-to-day activities in the form of labour & foreperson dispatch, payroll, gear locker & vessel supervision, procurement, equipment maintenance and safety compliance and initiatives.

You will be part of a motivated and diverse team and will have a high degree of interaction with all employees throughout the organization.

Responsibilities & Activities

Manage labour dispatch and allocation for forepersons in accordance with Collective Agreement timelines, BCMEA guidelines, and coordination with ILWU 508, dispatchers, and management.Coordinate labour orders and foreperson coverage with Supercargo, Log Manager, Victoria management, SSA Marine mainland dispatch, and pool companies, including cruise and mainland support.Maintain continuous communication and email monitoring for vessel movement line calls at Nanaimo Assembly Wharf, Crofton, and Island Terminals.Oversee timekeeping by ensuring accurate and timely entry of vessel, dock, and gear locker payroll; resolve discrepancies with dispatchers, Supercargoes, and management.Maintain foreperson records including chargeable hours, job refusals, leave tracking, payroll guarantees, and publish weekly schedules and reports.Direct and supervise auto, log, vessel, and gear locker operations, ensuring safety, efficiency, and adherence to company policy and regulatory requirements.Provide operational leadership and relief coverage, including Supercargo, Port Captain, Gear Locker oversight, cruise superintendent support, and labour conflict response.Lead health and safety compliance through inspections, investigations, safety observations, JHSC participation, confined space compliance, and visible leadership.Support company and SSA initiatives, conduct safety blitzes, and ensure consistent enforcement of EHS policies and procedures.Handle administrative and miscellaneous duties including travel coordination, procurement, event planning, sub‑tenant relations, and preparing discipline documentation.

Qualifications & Skills

The role requires a minimum high school diploma, with related post‑secondary education preferred, and prior experience working in a unionized environment considered a strong asset. Candidates must possess a thorough understanding of the Longshore and Forepersons Collective Agreements, including the Black Book Agreement, as well as a solid grasp of Foreperson Dispatch Guidelines. A strong working knowledge of company safe operating procedures for handled commodities is essential to ensure safe and efficient operations. In addition, candidates must demonstrate a solid understanding of MOSH, COSH, and Tackle Regulations to support regulatory compliance and workplace safety.

Strong organizational, communication, and interpersonal skills with a high level of attention to detailSelf‑motivated problem solver with critical thinking and analytical abilitiesProficient in technical tools including Office 365, Word, Excel, and PowerPointDemonstrated operational aptitude with the flexibility to work varied shifts and extended hoursProven ability to supervise and direct a unionized workforce while working independently and collaboratively within a team

Benefits of Working with SSA Marine

A compensation package which includes extended health & dental benefits.Access to learning and professional development opportunities to support you and your career development.Wellness and Employee Assistance programs.Free parkingEnjoy a company culture that is steeped in care for employees and where community and diversity, equity and inclusion are valued.

To Apply

If you are looking to broaden your horizon and are committed to making a difference, we’d like to meet you.

As part of our hiring process, we use the Predictive Index Behavioural Assessment to better understand how your natural work style aligns with the role and our company culture. While we encourage applicants to complete the assessment, it is not a mandatory requirement to apply for any open roles. The assessment takes only 10-15 minutes to complete and has no right or wrong answers—just be yourself!

Please follow this link to complete the assessment: PI Assessment

To learn more about our operations and company culture, mission, and vision, please view our website at www.ssamarine.ca

At SSA Marine, we acknowledge that certain applicants may bring unique expertise and skills that warrant consideration for a salary beyond the specified range. In exceptional situations, we are open to discussing such cases.

SSA Marine is committed to Employment Equity. We welcome and embrace applicants with diverse experiences, abilities, backgrounds and perspectives. If you have preferred pronouns, please let us know when you apply.

Furthermore, we are committed to providing an inclusive and accessible environment. If you require accommodation during the recruitment process, please let us know, and we will work with you to support your request.

Compensation details: 110040-126300 Yearly Salary

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