Contract Administrator

Job Description

The Contract Administrator is responsible for maintaining a continuing review of the progress of each subcontract and providing management with information regarding any financial, legal or technical difficulties.

Scope also includes preparing change orders and negotiating with subcontractors to obtain settlement. The Contract Administrator manages the daily relationship with subcontractors, performs subcontract close outs, and maintains records along with acting proactively with regards to specific subcontract issues.

The Contracts Administrator supports Bantrel’s Vision by demonstrating Bantrel’s Missions and Values in all functional, company wide, client and third-party interactions and communications.

Join us in this full time permanent role and be a champion of diversity and inclusion.

Please note this position is not eligible for a relocation subsidy or living out allowance. Location can be based out of Edmonton or Calgary, Alberta.

Duties & Responsibilities :

• Participate in subcontract administration utilizing client’s systems.
• Obtain, review and verify validity of Insurance Certificates for contract compliance.
• Prepare final Commitment Authorization and Change Order (as required).
• Represent Bantrel / Client in contractual discussions.
• Administer contracts to ensure mutual understanding of subcontract terms and conditions.
• Execute commitments within delegated signing authority.
• Prepare periodic status reports for management.
• Coordinate with designated staff on operational activities affecting contractual rights and obligations, subcontract performance, subcontract administration and other major matters.
• Facilitate Contract Progress Review / Coordination Rolling Action Item List Meetings (RAIL).
• Correspond with management including Log correspondence and file maintenance.
• Log and monitor open contractual items.
• Progress Payments Check invoices for accuracy confirming pricing is according to contract.
• Verify contract requirements are met before payments are issued.
• Verify proper deductions made for retention, back-charges or other offsets.
• Route invoice to other identified disciplines for approval, and forward approved invoice to client’s accounting for payment.
• Reconcile contractor’s account.
• Obtain contractor’s Release of Lien and Final Payment.
• Contract Close-Outs.
• Complete Contractor evaluation.
• Participate in operational and / or project reviews and audits.
• Other duties as assigned.

Qualifications

• Post-Secondary education in Business, Law, Engineering or Construction Management is an asset.
• Specialized courses or experience in pricing, contract law, negotiations, business administration, and risk management.
• Minimum 2 years of progressive experience in construction environment of mining, oil & gas or other heavy engineering industries.
• Familiarity with working at construction jobsites.
• Skilled in working with and managing client expectations, and working with subcontractors.
• Fosters a positive and collaborative work culture, leading by example.
• Unquestionable ethics and integrity and a high degree of emotional intelligence.
• Excellent communication and presentation skills, with the ability to communicate with Stakeholders including Clients, Senior Leaders, and frontline employees.
• Can manage shifting priorities while maintaining deliverable deadlines.

Additional Information

Our culture is guided by our Mission and Values , these shape how we treat one another, our Clients, and how we achieve excellence.

Bantrel has a long and vibrant history of local community involvement, employee volunteerism, and corporate philanthropy.

We offer a competitive compensation package, a great learning environment, interesting & challenging work and the opportunity for career advancement.

As part of the recruitment process, successful clearance of applicable pre-employment checks is required which may include Criminal Background / Police Information check, Drug & Alcohol test, Reference checks as well as submittal of Provincial Driver’s Abstract.

Please note only those candidates selected for interview will be contacted - all other resumes will be retained for future consideration.

No phone calls or unsolicited agency resumes please.