Job Description
Job Description
Position Title : Accounts Payable Administrator - Part Time
Department : Finance
Reports to : Inventory Control and Accounts Payable Manager
Position Summary :
The Accounts Payable Administrator is responsible for providing financial, administrative and clerical services. This includes processing and monitoring payments and expenditures and performing administrative functions.
Providing these services in an effective and efficient manner will ensure that Accounts Payable is up to date, and that suppliers are paid within established time limits.
Primary Responsibilities :
- Review and prepare a wide variety of invoices for data entry, including inventory, administrative, freight, and customs clearing.
- Data enter invoices for payment.
- Investigate and resolve invoice discrepancies.
- Follow-up on unmatched and outstanding invoices.
- Investigate and resolve all vendor inquiries.
- Assist with internal inquiries.
- Facilitate issue escalation process.
- Verify that transactions comply with financial policies and procedures.
- Maintain accounting ledgers by verifying and posting account transactions.
- Prepare and process weekly cheques, EFT and wire payments, including obtaining approvals and signatures.
- Post customer payments, approved adjustments, small balance write-offs, investigate customer payment discrepancies and determine correct payment application.
- Maintain updated vendor records.
- Maintain list of recurring payments.
- Provide support and backup to Cross-functions Stakeholders as required.
- Maintain shared accounts payable inbox and paperless filing system.
- Count and confirm petty cash returns and reconcile with provided receipts.
- Process, reconcile and monitor corporate credit card claims.
- Complete various ad hoc projects as required.
Requirements :
- High School Diploma or equivalent.
- Post-secondary education is an asset.
- 1 3 years of data entry experience is an asset.
- Fast alpha-numeric wpm with high accuracy.
- 1 3 years of Accounts Payable experience is an asset.
- Knowledge of customs clearing and freight terminology is an asset.
- Comfortable working in a computerized environment; experience using an ERP system is highly desirable.
- Experience using Sage is an asset.
- Proficient in Microsoft Office applications including Outlook, Word, and Excel.
- Knowledge of applicable data privacy practices and laws.
- The ability to work independently.
- Mandarin, French, or Spanish language capabilities are an asset.
Proven Skills, Abilities, and Attributes :
- Strong attention to detail with a healthy dose of curiosity and determination to identify and resolve issues.
- Fast learner.
- Driven, self-motivated and results-oriented.
- Strong analytical and problem-solving skills.
- Ability to effectively prioritize and execute tasks within deadlines.
- Good communication skills communicates with cross-functional stakeholders, vendors, and customers.
Working Conditions :
- Business casual office environment.
- Hybrid work position
- Family atmosphere.
Job Types : Part-time, Permanent
Schedule :
- 4 hour shift
- Monday to Friday
- No weekends
Company Description
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Company Description
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