Executive Assistant – VP (Temporary secondment)

JOB DESCRIPTION

Our employees are at the heart of what we do best : helping people, businesses and society prosper in good times and be resilient in bad times.

When you join our team, you’re bringing this purpose to life alongside a passionate community of experts.

Feel empowered to learn and grow while being valued for who you are here, diversity is a strength. You have our commitment to support you in reaching your goals with tools, opportunities, and flexibility.

It’s our employee promise.

Our hybrid work model provides the balance between working from home and enjoying meaningful in-person interactions.

Read on to see how you can shape the future, win as a team, and grow with us.

About the role

We’re looking for an Executive Assistant I to join our growing team!

What you’ll do here :

Provide support to Audrey Lachance and Dany Simard (VPs in the Quebec Claims Department) , which includes managing and organizing their calendar, making travel arrangements, scheduling and attending meetings as required to record minutes, completing and filing expense reports and writing correspondence.

Support the team by filing confidential employee documents, ensuring appropriate hospitality services are arranged, preparing team meeting agendas, preparing document packages for various meetings, tracking timesheets, ordering supplies and maintaining inventory / equipment, and distributing mail.

Set up project meeting invitations, room reservations and equipment as needed, and publish meeting agendas.

Provide technical support to the team (including onboarding assistance to new employees) through your technical knowledge of systems and software.

Actively contribute to special projects and any other related tasks, which include updating project documentation and publishing.

Plan, coordinate, attend and provide day-of support for department events and staff functions.

Provide support to other Executive Assistants.

What you bring to the table :

College diploma in administration or secretarial studies, or an equivalent combination of education and experience.

At least three years of experience.

An acute business sense and professionalism.

Proficiency with MS Office (Word, Excel and PowerPoint).

Ability to manage multiple priorities and deadlines.

Excellent oral and written communication skills.

No Canadian work experience is required; however, you must be eligible to work in Canada.

For candidates located in Quebec, bilingualism is required considering the necessity to interact on a regular basis with English speaking colleagues across the country.

LI-Hybrid

What we offer

Working here means you'll be empowered to be and do your best every day. Here is some of what you can expect as a temporary member of our team :

Inspiring leaders and colleagues who will lift you up and help you grow

Access to tools and resources to support physical and mental health, embracing change and connecting with colleagues

A dynamic workplace learning ecosystem complete with learning journeys, interactive online content, and inspiring programs

Inclusive employee-led networks to educate, inspire, amplify voices, build relationships and provide development opportunities.

A Community Impact program, because what you care about is a part of what makes you different. And how you contribute to your community should be just as unique.