Administrative Assistant

Administrative Assistant-(179433)

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day.

As we work to weave diversity, equity, and inclusion into our work and foster a sense of belonging throughout the company and within our communities, we constantly ask ourselves : What is our impact on the world?

Watch Our Story :

Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

We are currently looking for an exceptional Administrative Assistant to support our busy Richmond Hill office. The successful candidate will have 2+ years’ administrative experience in an office environment to effectively support teams locally and across Canada.

Primary Responsibilities

In the role of Administrative Assistant, we'll count on you to :

• Provide reception duties, answering and directing telephone calls, delivering messages, greeting employees and visitors, sending couriers, and distributing incoming mail
• Responsible for maintaining office and kitchen supplies
• Coordinate and manage meeting facilities and arrangements
• Type, revise and combine materials such as correspondence, reports, forms, and meeting minutes using MSWord
• Word processing as needed, including formatting and proof-reading letters, memos, and reports
• Support production of reports and drawings
• required to work in the Richmond Hill office every day
• Perform other duties as needed

Preferred Qualifications

• Associate degree
• A minimum of 2 years of administrative experience in an office environment
• Ability to work under pressure in a team environment with strong attention to detail and ability to work independently
• A can-do positive attitude and commitment to being an active participant of our employee-owned culture is a must
• Proficiency in MS Teams
• Current Joint Health & Safety Certificate
• Current First Aid / CPR Certificate

Required Qualifications

• High School diploma or equivalent
• Excellent verbal and written communication including grammar, punctuation, proofreading, spelling and telephone skills
• Flexibility and ability to prioritize and handle multiple tasks and various managers in a fast-paced environment
• Self-motivated, well-organized and detail-oriented
• Ability to handle confidential information
• Proficiency with MS Office including Word and Outlook
• An attitude and commitment to being an active participant of our employee-owned culture is a must

What We Believe

HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day.

This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our Commitment

As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

Our eight Employee Network Groups (Asian Pacific, Black, Hispanic / Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute.

Each group has an executive sponsor and is open to all employees.

At HDR, the health and safety of our employees is of the upmost importance. In accordance with local safety, health, and environmental legislation, HDR is committed to developing, maintaining, and enforcing proactive safe work policies, procedures, and standards.

In accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and other applicable legislation, we are committed to meeting the accessibility needs of persons with disabilities.

Candidates with disabilities may request reasonable accommodation throughout the recruitment and selection process by contacting our Human Resources team.

HDR is a certified Living Wage Employer in Ontario, British Columbia, and Alberta.

Primary Location

Canada-Ontario-Richmond Hill

Industry

Administrative

Schedule

Full-time

Employee Status

RegularBusinessClass : Marketing and Admin

Job Posting

May 10, 2024