Responsibilities
- Develops and maintains well-organized filing system that permits easy reference and rapid retrieval of information.
- Promptly receives and screens incoming telephone calls to the district executives, takes messages as appropriate. Elicits necessary information to allow timely and accurate responses and responds when appropriate.
- Greets all visitors, answers questions, and directs to meeting rooms, or connects them with staff members.
- Develops and maintains strong, customer-focused relationships with key stakeholders and decision makers.
- Organizes meetings and / or special events, including, negotiating, arranging for catering, locations, and distribution of information.
- Coordinates and prioritizes district executives calendar meetings and travel schedule. Arranges travel, hotel, and car reservations and prepares itinerary.
- Mentors and coach junior support staff.
- Demonstrates ability to work autonomously with confidence. Works effectively without constant and direct supervision or guidance.
Qualifications
- High school diploma required. Postsecondary degree or diploma or certificate in office administration program considered an asset.
- 6 years of progressive experience as an administrative assistant, including a minimum of 3 years’ experience supporting senior-level managers and / or district executives.
- Excellent verbal and written communication skills; able to communicate to an executive audience with superior professionalism.
- Self-management skills to plan, organize, and prioritize and delegate tasks with conflicting deadlines in a fast-paced environment.
- Ability to act with discretion when handling confidential and privileged information.
- Ability to establish and maintain effective relationships with key stakeholders and decision makers.
- General construction knowledge is considered an asset. Understands terminology and processes when drafting correspondence.
Executive Administrative Assistant
You will leave the GC Jobs Web site.The job opportunity you have selected requires the Public Service Commission (PSC) to transfer you to the hiring organization's Web site or a service provider Web site they have selected to advertise this process.Select the link below to be transferred from the PS...
Executive Assistant
Our client in the West Island is currently looking for an executive assistant. ...
Executive Assistant
Promptly receives and screens incoming telephone calls to the district executives, takes messages as appropriate. Coordinates and prioritizes district executives calendar meetings and travel schedule. Excellent verbal and written communication skills; able to communicate to an executive audience wit...
Executive Assistant
We are currently looking for an Executive Assistant in the pharmaceutical field, for downtown Montreal. What the position of Executive Assistant in the pharmaceutical field in Downtown Montreal offers you. What your day will look like as an Executive Assistant in the pharmaceutical field in Downtown...
Executive Assistant
Assist with boardroom management and coordination, in liaison with the Auxiliaires team and the Executive Assistant including booking the boardroom on behalf of leaders and employees as well as advise on the required steps/process (Auxiliaires forms, catering, etc. Provide operational support, admin...
Executive Assistant
We are seeking a highly organized and experienced Executive Assistant to provide comprehensive support to the President. The Executive Assistant will play a crucial role in ensuring the efficient operation of the President’s office and supporting the President in managing daily responsibilitie...
Executive Assistant- Dorval
Our client in the transport industry in Dorval is currently looking for an executive assistant The executive assistant will provide high-level administrative support to the Senior Leadership Team (SLT). The executive assistant will have other tasks that are related to dealing the day to day operati...
Executive Assistant
Administrative Assistant, Executive Assistant, Secretary, QC, Developer, Administrative, Quality, Technology. ...
Executive Assistant
Executive Assistant for our Senior VP, Bridges, Highways & Roads. The Executive Assistant will develop and maintain excellent relationships with all employees, customers, and other stakeholders, and embody WSP's values and guiding principles. At least five years' experience as a corporate executive ...
Executive Assistant to CEO & Board (Board Experience Mandatory)
Position: Executive Assistant to CEO & Board (Board Experience Mandatory)Location: Saint-LaurentDo you have experience assisting the C-suite or VP level management? Do you have experience coordinating board meetings? Are you looking for a hybrid position in Saint-Laurent?Our client, a company in...