Order Coordinator

Our client in the manufacturing industry is seeking a detail-oriented and proactive Admin Coordinator to join their team.

The Coordinator will play a crucial role in facilitating communication between internal teams such as inside sales and the ware house, ensuring the timely processing of orders, and maintaining accurate records.

This position requires exceptional organizational skills, strong communication abilities, and a customer-focused mindset.

If this sounds like you keep reading below :

Location : Vaughan

Job Type : Full -time permanent position ( Fully on Site to start )

Hours : Mon-Fri 8 : 30am-4 : 30pm

Advantages

• hours from 8 : 30 AM to 4 : 30 PM, Monday to Friday.
• health, dental, and vision benefits are offered after the probationary period
• RRSP contributions and wellness programs.
• Great culture with lots of Company events
• 2 weeks vacation
• Parking is available

Responsibilities

• Receive and process orders via email, and fax, utilizing Outlook primarily.
• Analyze production specifications using various tools, charts, and schedules.
• Generate and maintain item codes in the system for accurate record-keeping.
• Coordinate with relevant internal departments to schedule production tasks and ensure timely order fulfillment.
• Monitor production progress and coordinate with the Shipping Department to arrange deliveries.
• Assist in raw material planning by collaborating with procurement teams and other departments to follow up on inventory.
• Prepare customs documentation for shipments to the U.S. and liaise with customs brokers as needed.
• Review order details for accuracy and forward pricing information to the Accounting Department.

Manage inventory levels of raw materials and shipping materials to optimize production efficiency.

Support the development of Standard Operating Procedure (SOP) documents as required.

Assist the Manager with preparing reports and maintaining documentation.

Ensure compliance with OHSA regulations and company policies, procedures, and safety protocols.

Qualifications

• Post-secondary education is required.
• Minimum of 2-3 years of experience in customer service within a manufacturing environment, with exposure to fast-paced operations.
• Proficiency in Microsoft and Excel is a must
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Strong analytical skills with the ability to perform calculations for order processing
• Excellent communication skills, both written and verbal, with a customer-oriented approach.
• Attention to detail and a high level of accuracy in handling orders and maintaining records.
• Knowledge of AS400, is considered an ASSET with the ability to perform .

Summary

If you are interested in pursuing this Admin coordinator role in the vaughan area, please apply with both of the methods below :

1) Apply directly to the posting

2) Email your resume to [email protected] with the subject line "Admin Coordinator - vaughan"

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees.

In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary / gender non-conforming;

Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle.

We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.

ca to ensure their ability to fully participate in the interview process.