Real Estate Office Administrator

Excel Personnel has been retained by a Leader in the Kamloops Real Estate Market to recruit their next Office Administrator .

Our Client has a team of real estate professionals who work together to provide their clients with the best possible service.

We are currently seeking a Real Estate Administrator to join our Clients team.

The ideal candidate will have experience working in a real estate office, managing multiple tasks simultaneously, and providing excellent customer service.

He or she will be responsible for a variety of administrative tasks, including but not limited to : answering phones, greeting clients, preparing documents, scheduling appointments, and maintaining files.

The Real Estate Administrator will be a key member of our Clients team, providing support to their agents so that they can focus on generating business.

Duties & Responsibilities :

• Answer all incoming calls and directing them to the appropriate party or take messages
• Provide phone assistance to Buyers & Sellers and general inquiries
• Schedule showings with Sellers and Realtors, provide feedback to Sellers via email or phone
• Create & reply to emails in a timely manner
• Ensure all marketing, bios, social posts and website are accurate and up to date
• Produce time sensitive tasks (Open house, ad deadlines etc.)
• Data entry into Word, Excel and Microsoft Publisher
• Send paperwork via Docusign
• Order forms and documents online (BIR's, Strata docs, Title docs)
• Order office supplies, swag, For Sale signs etc.
• Maintain the quarterly mail out list and create a calendar mailout at Christmas
• Maintain detailed record keeping
• Manage Listing and Closing files, confirm all paperwork is completed in a timely manner
• Prepare Market evaluation booklets, Buyers guides, flyers and other marketing materials as requested by the agent
• Scan documents, photocopy, maintain annual physical and digital document storage
• Greet clients and visitors in a professional manner and provide them with assistance as needed
• Maintain an organized and clean office area at all times
• Handle all administrative tasks assigned by the agent, including but not limited to preparing documents, scheduling appointments, and maintaining files
• Keep abreast of new real estate listings in the area and be familiar with the features of each property
• Perform any other duties as requested by the agent

Required Skills and Qualifications :

• 3-5 years experience in a real estate administration role
• Proficient in Microsoft Office, DocuSign, with aptitude to learn new software and systems
• Exceptional organizational skills and attention to detail
• Excellent written and verbal communication skills
• Strong time management skills and multitasking ability
• Highly motivated and proactive nature
• Can work independently and as part of a team
• Skilled in Microsoft Word, Excel, Publisher

Preferred Skills and Qualifications :

• Experience with graphic design in Canva
• Social Media management skills
• Data entry into Webforms, Top Producer, Deal Manager & Xposure

COMPENSATION : $25.00 per hour $52.000 per annum

Hours of employment are based on a 40-hour work week, 8 : 30am to 4 : 30pm with an unpaid lunch period. If you are ready to contribute to a thriving workplace and meet the requirements mentioned, we would love to hear from you.

Please note that only individuals eligible to work in Canada and available for full-time employment Monday to Friday 8 : 30am - 4 : 30pm will be considered for this opportunity.

To APPLY upload your resume directly to the job www.excel.bc.ca / opportunities / job / 5169 so our recruiters can view your interest.

Applying directly on our website ensures a quicker response from our recruiters.

Contact :

Karen Watt : [email protected]; Cyrena Robinson : [email protected] or Ashley Seitz : [email protected]

Please email us directly if you experience errors uploading your resume.

Excel Personnel has been hiring Great People for Exceptional Companies since 1992 in Northern, Central and Southern BC. Excel Personnel provides Permanent, Temporary, Contract Staffing Solutions, Payrolling Services and Executive Search Services for companies that do not have an HR professional onsite and for those that do, that wish to outsource while they continue with their in house hiring practices.