Administrative Assistant - Hybrid

Job Description

We are looking for an administrative assistant to support the Mobility Department team. The person will also be called upon to work on one of the largest projects in the metropolitan region : the Montreal Airport Access Program.

You will be responsible for various administrative aspects such as document management, quality control, technical document assembly and presentation.

We offer a flexible hybrid work arrangement, allowing you to work from home and from one of our offices in the Greater Montreal or Sherbrooke areas.

Responsibilities

• Prepare work plans and forms in accordance with client requirements
• Actively participate in the production and revision of spreadsheets (estimates, specification sheets, payment requests, etc.

reports, quotations and presentations in accordance with client requirements

• Establish and maintain effective working relationships with office colleagues and various clients and suppliers
• Monitor and manage deliverables
• Plan and organize meetings and make reservations when necessary
• Assist with the preparation and editing of promotional documents, such as WEB ads, project sheets for service offers, etc.
• Assist the team in its various administrative needs : monitoring client accounts, opening and closing projects, tracking important milestones, etc.

Qualifications

• Office technology (welcome to graduates)
• Excellent written and verbal communication skills in French. Knowledge of written English is an asset, enabling you to communicate effectively with our various stakeholders.
• Strong sense of aesthetics in communications, high concern for quality of work and attention to detail
• Proficiency in MS Office 365 (Word, Excel, Outlook, PowerPoint, Teams and Visio) and Adobe Pro or Bluebeam
• Knowledge of the SharePoint platform
• Professionalism, discretion, confidentiality, initiative, team spirit and good judgment
• Ability to follow established procedures and methods

Contacter Marjorie Colon

LI-Hybrid

Additional Information

Ethics and integrity are fundamental values at CIMA+. That is why we are committed to ensuring equal access to resources and opportunities for candidates, regardless of their identity (race, ethnicity, colour, religion, gender, age, disability, sexual orientation, gender identity or expression, socio-economic status or background, etc.).

In keeping with the principles of employment equity, we encourage all applications, including, but not limited to, those from women, Indigenous people, people with disabilities and visible minorities.

We also encourage candidates to complete the self-identification form when applying for employment.

Accommodations are available on request. Your Business Partner will process your request.

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