Estimating Coordinator

About The Opportunity :

If you're passionate about construction and eager to be part of exciting projects, this could be the perfect role for you.

Prodigy is in search of an Estimating Coordinator to join our team! The Estimating Coordinator is required to support project bids and tenders utilizing industry-based experience.

This role provides unique and strategic insight into competitive bidding, detailed creation and review of budgets / estimates / quotes / bids.

This role assists Prodigy in winning project opportunities in various sectors of the industry.

Who We Are :

Prodigy is a North American Construction Management firm based in Toronto, Canada, with offices in Vancouver, Montreal, and Chicago.

We specialize in Institutional, Retail, Hospitality, and Corporate construction, focusing on the North American market.

At Prodigy, our people serve as the driving force behind our path towards greatness. This collective dedication, encompassing our executive team, senior management, and our highly talented field-level professionals, has propelled Prodigy to rapid success and a solid industry reputation.

In doing so, we’ve built a diverse and inclusive team where each member’s unique experiences and perspectives enrich our collective journey.

Our commitment is to ensure that every team member feels empowered to embrace their authentic selves and to provide every team member with the opportunity to reach their full potential and make a meaningful contribution to the communities we serve.

If you’re someone who finds inspiration in these types of projects and shares our commitment to relationships, trust, accountability, Inclusivity, and honesty, we invite you to become a part of our team.

Please visit to learn more about our organization.

As an Estimating Coordinator, you’ll be responsible for :

• Efficiently and effectively works with the estimating team.
• Maintains effective relationships with specialty subcontractors, suppliers and user groups that reflect and support Prodigy’s core values that meet or exceed the customer’s expectations.
• Research historical tendering and award data, compiling information requested in an organized and clear format for team reference and use towards strategizing bid / tender opportunities.
• Research data on construction industry labor and material cost trends.
• Maintains and constantly updates Tender / Supplier lists according to varying project and company requirements by : Sourcing and qualifying new subcontractors and suppliers, reviewing and communicating with Prodigy team at initial project tender invite and at project completion to determine strengths and weakness of each subcontractor / supplier and organizing and updating the list to ensure each subcontractor / suppliers’ details are noted for future reference.
• Provides preliminary search efforts and alerts the Chief Estimator / Director, Pre-Construction of bid opportunities from public / private tender sites / forums.
• Downloads and distributes bid / RFP invitations
• Assist in the bid / proposal process, ensuring that : New project documents are down / uploaded and distributed per Estimating Team direction, subcontractors / Suppliers are called and bid intent throughout the duration of the bid process is tracked, draft and distribute Requests for Information, calendar Invitations are sent / updated as required for project related deliverables, and assists the Estimating Team with quantity take-offs as it relates to the bid / estimating process.
• Draft Meeting Minutes for internal Estimating Team meetings
• Assists with preparing estimate / bid documentation including but not limited to : Project specific tender bidder’s list noting pre-qualified and / or appropriate subcontractors and suppliers, Drafting and sending Invitation to Bid to subcontractors and suppliers, attaching Supplemental Conditions and / or Appendices, completing and reviewing all quantity take-offs, drafting Drawing and document logs and drafting and sending Letters of Regret.
• Provides various administrative support such as but not limited to : Photocopying, printing, Boardroom set-up and clean-up for meetings, binding, courier, assembling packaging documents and other project elements, assisting Office Manager with office supply inventory and replenishment, other office / project administrative tasks as requested

Communication :

This role is responsible for internal communications with Prodigy team members. This role is expected to communicate with internal colleagues from all Prodigy departments, share information as it relates to the Bid / Estimate.

This role is also responsible for external communication with several contacts such as Clients, Consultants, Subcontractors and Suppliers.

This role is expected to share information with Project Consultants and Clients.

Education and Experience :

The preferred level of education to perform the duties of this role is a Diploma of Collegial Studies. Other professional designations, accreditations, certifications, and / or licenses include CEC certified through Canadian Institute of Quantity Surveying or an Engineering degree (Civil, Mechanical, Electrical, Structural) is an asset.

This is an entry level position with opportunities and room for growth.

Skills and Knowledge :

General experience using : MS Office Suite (create and modify word documents, use Microsoft Outlook, Modify budgets, etc.

via Excel Spreadsheets), On-Screen Take Off (ability to format and provide take-offs for all areas / rates available from plans and details), Bluebeam / Adobe, MS Project, Procore (Create new projects, upload / download documents, update status / project details, distribute tender docs to bidders and other related estimating software.

• Local experience in estimating as general contractor and / or construction manager is an asset.
• Possesses very strong organizational and time management skills.
• Demonstrates a high degree of resourcefulness, flexibility, and adaptability
• Demonstrates an ability to work in and support a strong team concept and be highly self-motivated and directed.
• Demonstrates an ability to effectively prioritize and execute tasks in a high-pressure environment.
• Possesses exceptionally strong, professional, positive, effective, clear written and verbal communication skills.
• Possesses a general knowledge and demonstrates a basic understanding of : Construction documents (Architectural, Design, Mechanical, Electrical, Structural, Civil and Landscaping, etc), Construction science, Sequence of work, Construction Contracts and Construction Law, Construction Health & Safety, Ministry of Labor, Health Department, requirements and Ontario and other regional / provincial building codes

Physical Requirements & Working Conditions :

The primary work environment for this role is the hybrid in an office setting, with expectations of rare exposure to external environmental conditions.

This role would have no business travel days outside the normal work site, and no overnight travel.

What’s In It For You :

Competitive Base Salary and Vacation

Yearly bonus structure

Employer-Paid Extended Health & Dental Benefits

Ongoing company social activities and celebrations

To Apply :

Ready to take the next step in your career? Submit your resume today! If selected for an interview, your compensation will be market-competitive and dependent on your qualifications and experience.

A Criminal Record check will be required of the successful candidate to verify the absence of a criminal record for which a pardon has not been granted.

We know that fit for a role goes both ways, and you may have other questions so feel free to contact us in advance of applying.

Prodigy Group is strongly committed to an inclusive selection process, being barrier-free, and fostering a workforce that reflects the diversity of the community.

We encourage applications from all qualified individuals, including applicants from all cultures, racialized communities, abilities, diverse sexual and gender identities, and others who may contribute to the further diversification of ideas.

Prodigy Group provides accommodation, accessible formats, and communication support for the recruitment process upon request.

Please contact us at [email protected] if you require accommodation at any stage in the recruitment process.

We thank all applicants for their interest : however only those selected for an interview will be contacted.

We request no unsolicited calls from recruitment agencies.

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