Office Administrator

Job Description

Job Description

Job Title : Office Administrator

Work Location : 35 McCaul St. Suite 200, Toronto, ON M5T 1V7

Business Address : 7745 66 Street SE, Calgary, AB T2C 5S9

About Us :

GeologicAI is a fast-growing technology company developing and deploying exciting new technologies for the energy and mining sectors.

We build innovative geological robots that scan rocks, train AI to analyze the scan data, and make groundbreaking software that makes all our results incredibly useful for finding and extracting natural resources.

We are well-funded, growing rapidly, and looking for amazing people to join our team.

Position Overview :

The Office Administrator will provide comprehensive administrative support to ensure the seamless execution of the Team’s business plans in a fast-paced, multi-tasking environment.

This role demands excellent communication skills, high organization, meticulous attention to detail, and a passion for client service.

Prior customer service and bookkeeping experience are highly valued.

Key Responsibilities :

General office administration : Ensure the office operates efficiently and team members have necessary supplies, services, desks, computers, etc.

Manage office service and building requirements, including utilities, maintenance, and contractor coordination. Oversee office equipment floor planning, including managing warranties and returns.

Conduct periodic social event coordination to foster team cohesion.

Travel and meeting coordination : Receive and process travel confirmations. Quality check bi-weekly statements for accuracy.

Provide coordination support for executive meetings, conferences, and employee training sessions.

• Employee onboarding and training : Initiate the employee onboarding process, providing comprehensive support and training coordination to new hires.
• Accounts payable and financial support : Review and manage accounts payable related to office services. Utilize experience with EFT and Wire payment systems for efficient financial transactions.
• Miscellaneous administrative tasks : Order company merchandise such as hats, shirts, mugs, jackets, etc. Provide additional administrative support as required to ensure smooth office operations.

Oversee front desk operations, coordinate office lunches, and plan company events to ensure smooth and efficient office functioning

Qualifications :

• Education : A minimum of 3 years of post-secondary education in Business Administration, Finance, or a related field is required, with a diploma or degree from an accredited institution.
• Experience : Minimum of 3 years of experience in administrative support, customer service, or a related field.
• Minimum of 1 years of experience in bookkeeping, accounting, or finance.
• Minimum of 1 year of experience working with PowerBI for data analysis and reporting.
• Minimum of 1 year experience with Xero Business Accounting software or similar finance applications.
• Skills :
• Minimum of 3 years of experience with strong computer skills, including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to learn new software quickly and efficiently.
• Excellent communication skills, both verbal and written.
• Exceptional organizational skills with the ability to multitask and prioritize effectively.
• Keen attention to detail and a high level of accuracy in work.
• Strong customer service orientation and a passion for client satisfaction.

Details of Role :

• Full-time, permanent position, based on 40 hours a week
• Vacation : 15 days per year
• Annual Salary at $60,000 CAD (hourly wage of $28.85) with potential incremental wage increases, potentially in excess of 3% depending on performance reviews
• Comprehensive benefits package, including health, dental and vision plan
• Location of work : Toronto, Ontario

What You'll Love About Us :

We are a fast-growing, well-funded company working on innovative products that make a significant impact on the world. Our products and services contribute to the discovery of hydrocarbons that power the world today and the metals and minerals essential for the energy transition of tomorrow.

We offer a competitive salary and benefits package and a collaborative and inclusive work environment that fosters professional growth and development.

Application Process : Interested candidates are invited to submit their resume to . If you have any questions, you can reach us at 403-263-32

Company Description

GeologicAI is a fast-growing AI technology company serving the energy and mining sectors with a variety of geoscience-focused software and hardware products and services.

Company Description

GeologicAI is a fast-growing AI technology company serving the energy and mining sectors with a variety of geoscience-focused software and hardware products and services.