Junior Property Administrator
12 month contract
Starting Immediatley
Hays Specialist Recruitment has partnered with a Real Estate Investment Company based in Calgary, AB. We are seeking a Junior Property Administrator to join their team for a 12 month fixed term contract .
This position is full time hours, and fully in office
Your responsibilities :
- Support the General Manager, and Operations Manager with day-to-day tasks, including liaising with tenants, vendors and customers, scheduling, and following up on related matters.
- Help with general office tasks such as managing deliveries, filing, and ensuring office supplies and equipment are well-maintained.
You'll also maintain a welcoming reception area where you will greet guests and manage the incoming calls.
- Collect and track tenant insurance and sales information and assist in generating monthly reports.
- Learn to read and analyze leases and help with lease administration including lease assignments.
- Assist with processing tenant improvement payments and security deposit reconciliations.
- Coordinate tenant move-ins, move-outs, and tenant welcome packages, and maintain tenant contact information.
- Process accounts payable by coding, verifying, and entering invoices, and supporting the head office with timely payments.
- Cross-train in cash receipt applications, learning key financial processes.
- Manage utility accounts, billing, collection and reporting.
- Support vendors / suppliers by setting them up for payment systems and processing payments.
- Prepare and reconcile monthly Visa transaction statements.
- Communicate with accounting staff, vendors, suppliers, and contractors to resolve invoice inquiries.
- Maintain organized filing systems and ensure records for tenants, operations, and general correspondence are up to date.
What you need to succeed :
At least 1 year of Property experience, or 3+ years within general administration
We need a professional individual with excellent communication skills
Proficiency in Microsoft Excel and Word. Experience with Yardi is an asset but not required.
What's in it for you :
The opportunity to work with a large organization in Canada with a great reputation. You will also avail of the companies Benfefit programms.
The salary is between $58,000 - $60,000 depending on experience
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