Freedom of Information and Privacy Analyst (Perm)

Job Description

No. : SCH II-24-0092NE

POSTED : May 8, 2024

DEADLINE : May 29, 2024

Freedom of Information and Privacy Analyst

1 Permanent Position

Legal Services

Schedule II, Level 6

Non-Union 12 Months)

$83,621- $99,627

Reporting to the Senior Legal Council, the Freedom of Information (FOI) and Privacy Analyst will manage day-to-day operations to ensure the implementation of efficient and effective FOI processes across the Board, including processing FOI requests centrally and providing expert advice and guidance.

The FOI and Privacy Analyst will work closely with the Freedom of Information (FOI) Coordinator to develop and implement standards, guidelines, policies and procedures to ensure administrative and legislative requirements of the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) are adhered to.

Summary of Duties :

Manage and administer the FOI process, provide advice and guidance on all aspects of the FOI process to

• departments, schools, external organizations, senior staff and trustees;
• Review and respond to requests for information in accordance with legislative requirements and Board policies;
• Determine disclosure of information and prepare responses to requests;
• Ensure requests for access to records / reports and personal information are processed within stated time limits;
• Work closely with internal departments in the coordination of responses to FOI inquiries;
• Prepare reports as required;
• Participate in the development of TDSB policies, procedures and processes related to the protection of privacy and security;

Monitor and review the Board practices in relation to the collection, use, disclosure, retention and disposal of

information to ensure compliance with privacy legislation (, MFIPPA) or fair information practices in cases where legislation does not apply;

Manage the escalation process to senior management regarding compliance issues which require prompt attention

• and work with affected area to resolve non-compliance cases;
• Work with the Board’s legal counsel on complex and / or contentious access to information requests;
• Serve as the expert resource on the privacy law and its interpretation;

Provide expertise and advice to staff regarding the interpretation and requirements of the FOI legislation including

• advice on other legislation in matters pertaining to personal information disclosure and privacy;
• Facilitate and analyse the exchange of information between departments;
• Liaise with the Information and Privacy Commissioner regarding appeals;
• Develop and implement ongoing, training and awareness programs;
• Conduct periodic audits of records as required;
• Responsible for continuous improvement of the service delivery model;

Provide leadership in fostering equity and inclusiveness in the development and implementation of programs and

services; and

Other duties as assigned.

Qualifications :

• University degree in related field (, Public Administration or Law) with two years progressively responsible experience in a public sector or educational environment or an equivalent of education and experience;
• Thorough understanding of the Municipal Freedom of Information and Protection of Privacy Act;
• Knowledge of best practices, principles and procedures applicable to freedom of information and privacy;
• Knowledge and understanding related policies, procedures and other relevant legislation;
• Demonstrated research, analytical and problem solving skills;
• Proven ability to communicate effectively both orally and in writing;
• Understanding of records retention, retrieval and disposition;
• Demonstrated ability to handle matters requiring high levels of diplomacy, sensitivity and confidentiality;
• Proven ability to organize and coordinate a diverse number of projects;
• Proven ability to work under pressure in order to meet frequent deadlines;
• Proven ability to prepare accurate reports and summaries;

Proven ability in promoting equitable practices which value inclusiveness and diversity; and

Proficient computer skills including, word processing, spreadsheet and database applications, presentation

packages, records management classification system, email, internet.

Special Requirements :

May be required to work evenings and weekends sometimes with minimal or no notice in order to meet operational

requirements;

Occasional travel across TDSB.

Location : 1 Civic Centre Court (Wheelchair Accessible) (Hybrid Work Eligible)

Work Year : 12 months

Applications must be submitted using the link below by May 29th :

Only applicants selected for an interview will be contacted. Applications will not be acknowledged in writing.

The Toronto District School Board is deeply committed to promoting Truth, Reconciliation and the rights of Indigenous peoples, Human Rights, Equity and Anti-Racism, and the elimination of Oppressive Practices, in our schools, our workplace and in the communities we serve.

We strongly encourage applications from all individuals including those with varied lived experiences that can contribute to the diversification of the workforce at TDSB.

We strive to meet the accommodation needs of persons with disabilities. Applicants are encouraged to make their needs for accommodation known in advance during the application process.

The TDSB follows a hybrid work structure where some employees may be able to work remotely at times, based on operational requirements.

Please refer to , Flexible Working Arrangements for more information.

Job Reference #

SCH II-24-0092NE

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About Toronto District School Board

The Toronto District School Board (TDSB) is the largest and most diverse school board in Canada. With a commitment to fostering a positive and inclusive learning environment, we invite passionate educators and support staff to join us in our mission to empower every student to achieve their fullest potential.

Quick Facts

• Approximately 238,000 students
• Almost 600 schools
• 42,000 educators and support staff
• Location : City of Toronto, Ontario

About Us

Size and Diversity : With approximately 238,000 students across nearly 600 schools, the TDSB community is a vibrant blend of cultures, languages, and backgrounds with over 100 languages spoken by students and their families.

Comprehensive Programs : From elementary to secondary education, adult and continuing education, immersion and extended French programs, to specialized education for international students, we offer a variety of programs designed to meet the diverse needs of our student population.

Our Commitment :

Student Success : Our Multi-Year Strategic Plan guides our efforts to support the success of our students and schools. Through collaborative initiatives and targeted goals, we strive to ensure that each student receives the support they need to succeed

Equity and Inclusion : We actively seek to eliminate oppressive practices and create an inclusive environment where all individuals feel empowered and valued.

Our Team :

Dedicated Staff : Our team of approximately 42,000 educators and support staff are the driving force behind our success.

With a shared commitment to excellence and a passion for education, our staff members play a vital role in creating positive learning experiences for all students.

Professional Development : We believe in investing in our staff's professional growth and development through ongoing training, mentorship programs, and career advancement opportunities.

We offer a dynamic and challenging work environment and unmatched career opportunities for our staff

The Toronto District School Board is deeply committed to promoting Truth, Reconciliation and the rights of Indigenous peoples, Human Rights, Equity and Anti-Racism, and the elimination of Oppressive Practices, in our schools, our workplace and the communities we serve.

We strongly encourage applications from all individuals including those with varied lived experiences that can contribute to the diversification of the workforce at TDSB.

We strive to meet the accommodation needs of persons with disabilities. Applicants are encouraged to make their needs for accommodation known in advance during the application process.

Only applicants selected for an interview will be contacted.