Chief of Staff to the CEO
- Quick Apply
Description
As Chief of Staff, you will work directly with ZeroKey's Founder & CEO across a company of 50 people, eight functions, and customers in 41 countries. You will sit on the executive team, run the company's operating cadence, manage the board and shareholder process, lead business analysis and special projects, and help resolve issues that are holding up work across teams. The role comes with a written mandate: you speak for the CEO on the operating cadence and the projects assigned to you, and the leadership team will treat your decisions within that mandate as final. The Vice Presidents will continue to report to the CEO, not to you. The role calls for strong analytical and writing skills, sound commercial judgment, discretion with sensitive information, and the ability to get results by working through others. This is designed as a two- to three-year role, with a path into a line leadership position for the right person.
Location and Work Model
This role is based on-site at our Calgary headquarters and manufacturing facility, where you'll work alongside the CEO and the leadership team. Travel to customer, investor, and partner meetings is required as needed. An on-site presence is essential, as many of your responsibilities require direct involvement in day-to-day operations. Relocation support may be available for exceptional candidates.
Key Responsibilities
- Run the company's weekly executive meeting, quarterly planning and objectives, and the annual plan, with agendas, decisions, and follow-up across the leadership team.
- Manage the board and shareholder process, including the board calendar, board packages and pre-reads, minutes, action tracking, shareholder updates, and investor communications, working with the CFO, who owns the financial statements and financial content.
- Lead business analysis for the CEO and executive team on pricing, market entry, deal and scenario models, unit economics, resource allocation, and build-or-buy decisions, using the CFO's financials and presenting clear recommendations.
- Set up and run the revenue operations cadence across sales, partnerships, marketing, and customer success, including pipeline reviews, forecasting, CRM standards, and go-to-market planning. Functional leaders will continue to own their teams and targets.
- Lead cross-functional special projects from start to finish, such as market launches, systems implementations, fundraising and due diligence preparation, and the data room and KPI reporting that support them.
- Work with the CEO on organizational planning, including headcount plans, role definitions, executive onboarding plans, and the performance and goal-setting cycle.
- Coordinate people operations with external HR and legal support, including hiring, onboarding, policies, and the performance cycle, until a dedicated People leader is hired.
- Identify where work is stalled between teams, resolve it or escalate it to the CEO, and follow up on commitments made in leadership meetings.
- Prepare decision memos, briefing documents, and recommendations for the CEO ahead of major decisions and meetings, and draft internal communications, town hall content, and written updates on his behalf.
- Build the operating systems the company needs as it grows, including KPI dashboards, planning templates, meeting structures, and documentation.
- Handle board, investor, financial, legal, and personnel information with discretion.
- Stay current on operating practices at growing technology companies and apply the ones that fit ZeroKey.
Skills, Knowledge and Experience
Education and Experience:
- Bachelor's degree required; MBA or a comparable graduate degree is an asset.
- 5 to 10 years of experience in management consulting, investment banking, private equity, or a strategy, operations, or Chief of Staff role at a growing technology company; or experience as a founder or senior operator of a company you helped build.
Requirements:
- Strong analytical skills, including financial modelling and the ability to turn operating and financial data into clear recommendations.
- Excellent writing skills, with experience preparing memos, board materials, and investor communications that need little editing.
- Experience leading cross-functional projects to completion without direct authority over the people doing the work.
- Sound commercial judgment and experience handling confidential corporate information.
- Excellent problem-solving skills and the ability to work collaboratively in a team environment.
- Strong communication skills to effectively convey complex matters to technical and non-technical stakeholders.
Considered an asset:
- Experience with board, investor, or fundraising processes.
- Experience in B2B hardware, industrial technology, or manufacturing.
- Experience designing revenue operations processes or working with CRM and planning tools (e.g., HubSpot).
Benefits
- Stock options
- Extended health, dental, and vision care, plus life and disability insurance
- Paid time off, on-site parking at our Calgary HQ, and casual dress
- Company events and a team that is genuinely fun to work with
ZeroKey is building the spatial data layer for Physical AI.
AI transformed the digital economy by capturing every keystroke as data. The physical economy has no equivalent. On a factory floor, every human action, material movement, tool motion, and assembly step is invisible to software, and therefore to AI. We close that gap.
Our patented Quantum RTLS® (35+ patents) is the industry’s most accurate large-scale 3D real-time location system. Using ultrasound instead of cameras, it tracks people, tools, robots, and materials across entire factories with an accuracy of 1.5 millimetres, which is over 100 times more precise than anything else on the market.
That precision is the foundation of something bigger. The spatial data from Quantum RTLS feeds OmniVisor AI™, our agentic platform that puts a dedicated AI process engineer in every work cell. Together, our two technologies process 3.3 billion positions every month and prevent more than 1.1 million production errors every year.
Production accuracy is ultimately a safety story. Automotive and aerospace OEMs trust ZeroKey to verify safety-critical assemblies, torque by torque and step by step, down to the millimetre. The buses and planes they build carry every passenger safely to their destination. Those passengers will never know our name. That is the point.
Venture-backed, headquartered in Calgary, and winner of the 16th Innovation World Cup (2025), ZeroKey is deployed by 250+ customers across 41 countries, including roughly 1 in 10 Fortune Global 500 companies.
See it in action: