Co-op/Intern Business/Commerce Student - Proposal Coordinator (May 2027)

Summary

We are recruiting for a Proposal Coordinator Co-Op/Intern (12 months minimum) for our Valve, Actuation & Measurement team, based in Calgary. Reporting to the Manager, you will coordinate and develop customer proposals, support commercial reviews, and contract discussions and work closely with Sales, Legal and Finance to develop competitive, customer-focused proposals.

Work Term: 12-16 months, starting May, 2027

Role and Responsibilities

• Serve as the central point of contact for proposal activities involving Account Managers, Application Specialists, Legal, Finance, Document Coordinators and Customers
• Partner with the quoting team to understand project requirements, scope, commercial considerations, and execution needs
• Acknowledge, track, and prioritize Requests for Quote (RFQs)
• Maintain effective communication with customers and internal stakeholders
• Review of customer RFQs, commercial requirements and Terms & Conditions
• Coordinate and lead project and bid kickoff meetings, internally and externally
• Participate in customer and internal meetings with confidence and professionalism
• Lead communication and collaboration efforts for multi-business-unit pursuits
• Facilitate commercial negotiations with customers to achieve mutually beneficial outcomes while protecting Spartan's business interests
• Coordinate with Sales, Legal and Finance to support commercial negotiations while maintaining a Customer First approach
• Prepare and submit proposals, ensuring compliance with RFQ requirements and evaluation criteria
• Review and hand off Purchase Orders (POs) to the execution team in a timely manner.
• Prioritize and manage multiple deadlines and competing priorities
• Develop product, technical and documentation knowledge as it relates to the role

Qualifications and Skills

• Enrolled in a post-secondary program in Bachelor of Business Administration (BBA) or Bachelor of Commerce (BComm)
• Will have completed 2 or 3 years of study by start of work term
• Concentration in Risk Management, Supply Chain Management, Entrepreneurship & Innovation, and Business Analytics an asset
• Strong business writing skills, with the ability to develop professional customer-facing documents
• Understanding of basic legal terminology, contracts, commercial risk, and negotiations
• Excellent organizational, time management and project coordination skills
• Strong interpersonal and communication skills
• Demonstrated customer service mindset and ability to build positive working relationships.
• Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and Teams.
• Ability to exercise initiative, sound judgment, discretion and confidentiality
• Detail-oriented with strong analytical and problem-solving abilities
• Comfortable working in a fast-paced environment with multiple priorities and strict deadlines.
• Initiative-taking with a keen sense of ownership and accountability
• Entrepreneurial work ethic

As part of our recruitment process, successful candidates will be required to pass a pre-employment security background check. Close Date: December 13, 2026 (11:59 pm MT) Requisition ID: 1942