Bilingual Executive Assistant

Adecco is currently hiring a Bilingual Executive Assistant for a senior-level executive support opportunity in Ottawa, ON.

As the Executive Assistant, you will serve as a trusted partner to the President & CEO, managing complex schedules, coordinating executive priorities, supporting stakeholder engagement, and ensuring the smooth operation of the Executive Office.

• Pay Rate: $76,200 - $95,100/year

• Location: Ottawa, ON

• Shift: Monday to Friday | Occasional evenings and weekends

• Job type: Temporary with possibility of permanence | Full-time

• Vacancy Status: This posting is for an existing vacancy.

Here's why you should apply:

• Paid weekly accurate and on time

• Strong health and safety programs

• Medical and dental benefits once qualified

• Free training programs

• New and quicker onboarding process

Responsibilities:

• Manage the President & CEO's complex calendar, meetings, and daily priorities.

• Coordinate executive travel, itineraries, accommodations, and expense reporting.

• Prepare agendas, briefing materials, presentations, and meeting documentation.

• Act as a key point of contact for senior leaders, partners, and external stakeholders.

• Draft correspondence, track action items, and manage follow-ups.

• Record meeting minutes and maintain executive documentation.

• Support Executive Office operations, budgets, reporting, and administrative processes.

• Assist with board, governance, and protocol-sensitive activities as required.

• Handle confidential information with professionalism, discretion, and sound judgment.

• Support process improvements and administrative best practices within the Executive Office.

Qualifications and Skills:

• Post-secondary education in Business Administration, Office Administration, Public Administration, or a related field.

• Minimum 7 years of executive-level administrative support experience in a complex, fast-paced environment.

• Experience supporting senior executives, executive leadership teams, boards, or governance bodies.

• Strong experience managing executive calendars, travel, meetings, and sensitive communications.

• Fluently bilingual in French and English (spoken and written).

• Exceptional communication, organizational, and problem-solving skills.

• Strong political acuity, professionalism, and attention to detail.

• Proven ability to handle confidential information and competing priorities.

• Advanced proficiency with Microsoft 365, including Outlook, Word, Excel, PowerPoint, Teams, SharePoint, and Adobe tools.

• Ability to work flexible hours, including occasional evenings and event-related activities.

• Must be legally eligible to work, and reside in Canada

Are you interested in this position? Apply now! Our dynamic team of recruiters will reach out if you qualify for this role.

At Adecco our purpose is simple: to make the future work for everyone. We live our values, Passion, Collaboration, Inclusion, Courage, and Customers at Heart, by fostering a workplace where diversity is celebrated and every voice matters. We encourage applications from individuals of all backgrounds and identities. Together, we're making the future work for everyone.

Please reach out to learn how the Aspire Academy can upskill you into your next role.

@@j
#CAB1956