Administrative Assistant

Responsibilities

• Develops and maintains a detailed, well-organized accurate filing and record-keeping system that enables team members to quickly locate information.
• Demonstrates patient, professional, clear, and courteous communication skills, both written and verbal.
• Creates and maintains templates for forms, business travel letters, tracking spreadsheets, etc.
• Assists with organizing meetings and participates in social planning committees as needed to represent the department.
• Supports the team by preparing cost-of-living reports, formal rental searches, and prepare destination city information across Canada and the United States.
• Supports move coordinators by initiating new relocation files with PCL’s relocation partners.
• Assists in ensuring departmental compliance with timelines, reporting requirements, and related processes.
• Willing and able to prioritize tasks while working in a fast paced, task oriented, sometimes stressful busy environment.
• Detail oriented and able to provide concise messaging.
• Provides accurate Word, Excel and PowerPoint support by composing and/or editing a variety of documents.
• Builds and maintains strong, customer-focused relationships with key stakeholders and decision makers by demonstrating empathy and understanding.
• Values, models, and coaches the solution provider and profitability culture.
• Other duties as required.

Qualifications

• High school diploma.
• Post-secondary degree or diploma or certificate in office administration program considered an asset.
• 3 years of progressive experience as an administrative assistant.
• Excellent verbal and written communication skills.
• Professional and service- oriented approach internally and externally.
• Self-management skills to plan, organize, and prioritize tasks with conflicting deadlines.
• Ability to act with discretion when handling confidential and privileged information.
• Ability to effectively handle difficult calls and situations.
• Ability to remain calm under pressure.
• Ability to anticipate and adapt to various work styles.
• Ability to develop and maintain effective stakeholder relationships.
• Ability to create, edit, proofread, and format documents/presentations.
• Intermediate skills of Word, Outlook, PowerPoint, Excel, Adobe, and OneNote.

Your Work Has Purpose Here

PCL projects are where life happens, where communities connect, careers begin, and progress is made. Regardless of the type of project, we are building something bigger: a future that's inclusive, resilient and full of opportunity.

At PCL Constructors Inc., we are committed to creating a workplace where everyone belongs. We value the diverse experiences, identities and perspectives our employees bring. Employment decisions are based on merit, potential and the drive to make a difference, regardless of race, gender, age, ability or background.

We know everyone's needs are different, if you require accommodation during the application process, please contact and include the position and location of interest.

This recruitment process does not involve the use of artificial intelligence (AI) to screen, assess, or select applicants. All hiring decisions are made by human reviewers.

Company: PCL Constructors Inc.

Primary Location: Edmonton, Alberta (Corporate)

Job Title: Administrative Assistant

Requisition ID: 14119