Office Manager

ASSOCIATED HEBREW SCHOOLS OFFICE MANAGER

Associated Hebrew Schools (AHS) is a warm and vibrant school representing the diverse Toronto Jewish Community. We nurture a culture of innovation and support student success through inquiry-based learning.

By teaching creative expression and critical thinking, we encourage curiosity and problem solving as we help children grow into a maker and a mensch.

Our approach to differentiated learning allows us to meet the individual needs of our students to ensure their success. At AHS, we foster a lifelong love of learning while teaching our students to be ethical, knowledgeable and engaged citizens.

AHS faculty work collaboratively in our commitment to educational excellence and innovation in both General and Judaic studies, and to instill a love of Torah, Israel and the Hebrew language.

We are seeking : OFFICE MANAGER

Job Description :

The Office Manager role is a full-time contract position. Under the direction of the Branch Principal, or their designate, the Office Manager ensures the quality, accuracy, and excellence in all phases of the administrative operations at Associated Hebrew Schools.

The Office Manager serves as a member of the front office team and supports all aspects relating to communication to parents, staff and students.

Responsibilities include, but are not limited to :

• Answering phone and attending to parent inquires; following up with relevant team members as necessary
• Greeting visitors and attending to their inquiries while following relevant protocols
• Answering email inquiries from parents and provisioning them the relevant information in keeping with school policies and protocols
• Supporting students with their inquiries / injuries and notifying the applicable team members
• Photocopying
• Laminating
• Assisting and supporting with programming
• Filing
• Preparing lists, supplies, materials
• Preparing newsletters and parents communications
• Liaise with third parties to make relevant bookings (picture day, lice check, booking busses for field trips)
• Collect and track money as requested (sports teams, field trips, kippot sales, etc.)
• Manage interoffice and external mail, including deliveries
• Make use of school SIS (Student Information System) to enter, update, and access relevant information, and prepare communications
• Seldom support with coverage and supervision
• Maintain the cleanliness and organization of the office, notifying the relevant team members when additional supplied need to be ordered
• Collect student attendance data and call parents of absent students
• Support with tracking teacher absences, booking supply teachers, preparing supply teachers materials / schedules, and inputting / submitting their hours

Necessary Skills :

• The successful candidate must be competent on the computer and comfortable working with database software; knowledge of G suit applications, Canva, and Blackbaud advantageous
• The successful candidate must be highly ethical and professional as they may deal with highly confidential information and represent the School
• The successful candidate must be organized, able to multitask, and manage their time effectively
• The successful candidate must have strong interpersonal skills

Start Date : August 2024

Interested candidates should submit their resumes to [email protected] with the subject line Office Manager

Accessibility and inclusion of people with disabilities is a core value of AHS. AHS welcomes and encourages applications from people with disabilities.

Accommodations are available on request for candidates taking part in all aspects of the selection process.