Accounting Coordinator (12-15 month Contract)

Reporting to the Accounting Manager, the Accounting Coordinator plays a crucial role in supporting the Finance team with daily operations by performing essential accounting duties.

The primary focus of this role includes managing accounts receivable and accounts payable while maintaining strong relationships with both company employees and clients.

Additional responsibilities involve balancing and reconciling balance sheet accounts, assisting with payroll processing, aiding in the preparation of journal entries, and maintaining detailed and accurate accounting records.

The Accounting Coordinator also reviews and updates information in accounting systems, conducts analyses, and verifies data for accuracy and completeness to ensure timely generation of financial reports.

This position offers the possibility of remote work, for qualified candidates located outside of the GTA.

Requirements

CORE RESPONSIBILITIES

Accounts Payable

• Accurately review, code, and process vendor invoices, check requests and expense reports on a regular basis.
• Maintain the vendor accounts while staying in compliance with company policies and procedures.
• Perform data entry associated with accounts payable.
• Review and reconcile invoice discrepancies.
• Address and respond to vendor inquiries.
• Perform monthly reconciliations.
• Provide supporting documentation for audits.

Accounts Receivable

• Perform day to day accounts receivable transactions in compliance with financial policies and procedures.
• Prepare invoices, bills and bank deposits.
• Process the incoming payments.
• Maintain accounts receivable customer files and records.
• Follow up on, collect and allocate payments.
• Perform account reconciliations.
• Research and resolve payment discrepancies.
• Investigate and resolve customer queries.
• Generate ageing analysis.
• Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted.

Corporate Credit Cards

• Issue new credit cards and maintain the existing ones.
• Train cardholders on how to use the Corporate Cards at the time of issue in accordance with the Corporate cards Policy and relevant operating instructions.
• Download monthly corporate cards transactions files from the corporate cards provider data source.
• Prepare monthly JP Morgan Credit Card allocation
• Manage technical issues and incidents occurring during card use.

Accounting & Payroll

• Input all payroll changes in timely manner.
• Maintain employee contracts on Let’s Deel.
• Reconcile balance sheet accounts.
• Reconcile inter-company accounts.
• Enter and post journal entries including monthly Payroll / Benefits journal entry.
• Assist with month end closing.
• Prepare Ad-Hoc reports.
• Other items that may be assigned by the Accounting Manager.

QUALIFICATIONS & EXPERIENCE

• 1-3 years accounts payable / receivable or general accounting experience.
• Knowledge of general accounting procedures.
• Proficient in data entry and Microsoft applications (Excel, Word, Outlook, and PowerPoint).
• Ability to work well under pressure and meet deadlines.
• Excellent oral and written communication skills.
• Good organizational, time management and prioritizing skills.
• Ability to be an effective team member and display initiative.
• Attention to detail in all areas of work
• Ability to handle confidential information in a discreet, professional manner.
• Work efficiently as a part of a team as well as independently.
• Ability to recognize and implement process improvements to optimize and realize process efficiencies.
• Ability to adapt to and learn new software.

Benefits

• Competitive Salary
• Comprehensive Extended Healthcare Benefits
• Engaging and Collaborative Work Environment with a Talented Team of professionals

Join us and enjoy a rewarding career with a suite of benefits designed to support your well-being and professional growth.

OverActive Media is committed to creating a diverse and inclusive workplace and does not tolerate discrimination of any kind.

We are an equal opportunity employer and encourage applications from all qualified individuals. Accommodations are available upon request for candidates participating in all aspects of the selection process.