Workplace Experience Coordinator

Ref ID : 05030-0012443880

Classification : Executive Assistant

Compensation : $20.90 to $24.20 hourly

This Workplace Experience Coordinator position might be right for you if you are a highly-skilled candidate looking for work at a growing, dynamic firm.

If you can maintain various administrative duties for executive management, you will be a good fit for this position. Located in the Ottawa, Ontario area, this position is ideal for candidates seeking a long-term contract employment.

Major responsibilities

Assists the Workplace Experience leadership team with general administrative support including invoice processing, travel arrangements, expense reporting, etc.

Requests building and / or equipment services as needed.

• Provides administrative support for the Workplace Experience team as directed, including expense management, meeting coordination, office, and workplace experience equipment care, and supply management.
• Manages accuracy, production, quality, and retention of program materials; which may include administration of SharePoint sites or similar.

Helps to ensure client and company materials comply with client and company brand guidelines.

• Utilizes and helps maintain the integrity of databases and other digital tools associated with service delivery, as requested.
• Helps to ensure all billings for business services are invoiced and billed as required.
• Attend move meetings and coordinate all moves with client contacts.
• Responds to customer requests and complaints regarding Workplace Experience services.
• Maintains relationships with vendors that provide services and goods to the office. Ensures all vendors used have current proof of insurance and contractual documentation in place, per requirements.
• Administers Workplace Experience team member and third-party service provider on-boarding process, including new employee orientation, training, equipment, and software ordering.
• Assists in the completion of the office Business Continuity plan.
• Performs other duties as assigned.

Job Requirements :

• Excellent organizational skills, ability to multitask, an eye for detail
• Previous experience in a similar role
• Tech-savvy
• Internet research skills
• Comprehensive knowledge of Coordinating Events

Gain invaluable experience in this amazing opportunity to directly support senior management at an influential firm with competitive compensation! If you are a self-starter who is passionate about growing your career as an Executive Assistant in a quality environment, we would love to hear from you! Contact us today to start your career!

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