Business Administration Assistant - Kamloops, British Columbia

Job Description Job Title : Business Administration Assistant Job Location : Remote : Located in Kamloops, British Columbia Company Profile IX Solutions is Western Canada’s go-to boutique IT firm, sought after by leading tech talent and forward-thinking organizations for their innovative approach, trusted team, award-winning service, and standout company culture.

We act as a trusted advisor to forward-thinking organizations and their IT teams, empowering them to fulfill their potential through innovative solutions and technology that solves business problems.

We help our clients effectively leverage modern technology and embrace digital transformation to achieve their critical business outcomes.

Ultimately, we’re here to inspire innovation for our customers and our people. For us, that means inviting ambitious individuals to the table those who are primed to push the envelope and fostering an imaginative environment for them to thrive.

Why? Because we believe when you bring visionaries together with a genuine drive to do better and give them transformative technology as the toolkit, the possibilities and potential for your business become boundless.

For us, success is measured in the lasting relationships we build with our clients. We go the extra mile to deliver a positive customer experience and trusted solutions that are flexible to meet their needs.

Founded in 2018, our company supports clients across Western Canada from remote offices in Calgary, Edmonton, Vancouver, and the BC Interior.

Position Summary IX Solutions is looking for a passionate, driven Business Administration Assistant who will collaborate with the Manager, Business Administration to maintain IX Solutions corporate services for our clients, employees, and vendors.

The position is in Kamloops, British Columbia and reports to the Manager, Business Administration, working 40 hours per week with typical business hours being 8 : 00am to 4 : 30pm Monday to Friday.

Balancing multiple priorities with deadlines is a requirement and after-hours availability may be required on occasions.

Is This Position a Fit for You? This position is a fit for you if you : Possess a sense of urgency Are detail oriented Are an administrative generalist with an interest in bookkeeping Are looking for mentorship and opportunity to grow.

Are skilled at building rapport and enjoy supporting others Responsibilities Set up contracts, projects, and services in our ERP platform Prepare ERP reports as requested Complete monthly reconciliation of client licenses Assist with reconciling monthly invoices and accounts payable invoices Review month end reporting and complete month end tasks Provide coverage vacation coverage and complete tasks including Regus mail redirection, bank deposits and other tasks as required Participate in improving IXS business administration processes Assist with developing processes and repeatable corporate practices Create and maintain accurate and effective documentation Assist with documentation preparation, formatting and review Manage company cell phone plan Answer and direct phone calls to IXS employees Order office supplies and research new office supply deals Manage IXS shipping Schedule company-wide meetings, such as townhalls and training Schedule and coordinate travel bookings for employee travel Coordinate and plan client events Complete IX Solutions event planning Manage and coordinate IX Solutions merchandise and swag Other duties as required Qualifications / Expertise Have strong attention to detail and accuracy Have a positive attitude and willingness to learn Are adaptable and can adjust to a fast paced, changing environment Possess strong computer skills, including MS Word, PowerPoint, Excel, and Outlook software Advanced Microsoft Excel skills are a bonus Bookkeeping or accounting experience is a bonus QuickBooks Online experience is a bonus Professional Characteristics Communicate in an open, helpful manner and build relationships across the organization Provide leadership and assistance to colleagues and future employees;

Foster and participate in a collaborative work environment and culture Challenge the status quo Take personal accountability and provide end to end ownership of a solution or obstacle Engage with team and demonstrate commitment to alignment with the organizational mission and corporate values Possess excellent communication skills Have strong organization and time management skills Motivated and able to work with minimal supervision Possess exceptional attention to detail Have the ability to work within processes, yet know when to try something different, problem solving and offering solutions to overcome obstacles Requirements Legally permitted to work within Canada Hold a valid Driver’s License and vehicle Ability to speak and write English fluently Compensation The Business Administration Assistant position is a 40 hour per week salary position with an annual salary range of $40,000 - $52,000.

Compensation is commensurate with skills, experience and duties included in this position. IX Solutions is pleased to offer remote work opportunities for our employees, however we do require employees to reside in Alberta or British Columbia, Canada. Powered by JazzHR