Greeter and Executive Assistant

Job Title : Greeter and Executive Assistant

Job Summary : We are seeking a highly motivated, versatile professional to serve as our Greeter and Executive Assistant.

This dynamic role combines creating an exceptional patient experience for clientele at a high-end dental clinic, with providing comprehensive support to the clinic's owner.

The ideal candidate will have a passion for hospitality, strong organizational skills, and the ability to multi-task in a fast-paced clinical setting.

Location : Downtown Vancouver - Transcend Specialized Dentistry

Position Type : Full-time

Hours : 8 : 30 AM - 5 : 30 PM (No evenings or weekends, unless requested)

Salary Range : $20 - $30 per hour, depending on experience and list of responsibilities

Key Responsibilities :

1. Patient Experience and Clinic Management

• Warmly welcome patients and provide a 5-star hospitality experience
• Manage clinic aesthetics, ambiance, and overall cleanliness

2. Executive Assistance

• Email management
• Act as a liaison between Dr. Edher and other professionals or organizations
• Manage Dr. Edher's personal and professional calendar
• Conduct research and provide concise reports as requested

3. Administrative Support

• Coordinate and schedule all team meetings
• Maintain organized digital and physical filing systems
• Occasional support in answering phones

4. Content Creation for Social Media

• Capture photos and record videos as requested for social media use
• Editing photos and videos
• Provide weekly deliverables of content to our social media team

Required Skills and Qualifications :

• 3+ years of experience in customer service, hospitality, or executive assistance
• Excellent interpersonal and communication skills
• Strong organizational skills with the ability to manage multiple projects
• Proficiency in Google Workspace and social media
• Experience with basic photo / video editing software
• Ability to maintain a professional appearance and demeanor at all times

Desired Qualities :

• Warm, friendly, and approachable personality
• Go-getter mindset with a proven track record of efficient task completion
• Strong work ethic and willingness to go above and beyond
• Proactive problem-solver with a "can-do" attitude
• Ability to remain calm and composed in busy or stressful situations
• Discretion and ability to handle confidential information
• Genuine enthusiasm for creating exceptional experiences and supporting professional growth

Additional Information :

• Single location practice; no travel between offices required
• Start date : As soon as the right candidate is found

This position requires full-time presence at the greeter desk during clinic hours, with the ability to manage multiple tasks while maintaining a welcoming presence for patients.

It also requires a high degree of commitment, positive attitude, and proactive mindset to ensure all tasks are completed to the highest standard.

The successful candidate will play a crucial role in shaping patients' experiences, supporting Dr. Edher's professional endeavors, and contributing to the overall success of the practice.