Staffing Officer, Support Staff (1 Term, 1 Acting)

Job Description

No. : SCH II-24-0125NTE

POSTED : June 26, 2024

DEADLINE : July 10, 2024

Staffing Officer, Support Staff

1 Term Position

1 Acting Position

Staffing, Recruitment and Contract Services Support Staff

People and Culture

Schedule II, Level 8

Non-Union 12 Month)

$100,482 - $119,851

The Term position is for 18 months )

It is anticipated that the acting assignment will end on December 31, 2024)

Reporting to the Senior Manager, Staffing, Recruitment and Contract Services, Support Staff, the Staffing Officer, Support Staff will manage human resources functions, specific to one or more of the unionized and non-union employee groups within Support Staff.

Summary of Duties :

• Ø Provide expertise and guidance to employees, managers, principals and supervisory officers regarding the interpretation and application of People and Culture policies, employment-related legislation, employment contracts and collective agreements;
• Ø Develop and maintain consistent and equitable procedures for hiring and promotional processes;
• Ø Manage the implementation of staffing levels, monitoring of allocations and ensure that established staffing processes are followed;
• hair staffing committees ensuring timelines are adhered to in compliance with collective agreement provisions and as well as board policies, procedures and government legislation;
• Ø Manage all operational aspects related to the annual staffing process including co-ordination of placements, adherence to recall rights, tracking complement, and co-ordination of all related communication;
• Ø Represent the Employer at various committees ( Labour Management) and meetings;
• Ø Develop and present workshops with respect to staff training as well as information and orientation sessions;
• Ø Assist in the development and interpretation of People and Culture policies, procedures and collective agreement provisions;
• Ø Responsible for maintaining effective working relationships with unions and employee organizations;
• Ø Work collaboratively with all stakeholders including unions to resolve employment / labour issues;
• Ø Assist Employee Relations and Labour Relations with the collective bargaining process including participating on bargaining team;
• Ø Participate in the grievance and arbitration process;
• Ø Lead conflict resolution meetings within relevant areas;
• Ø Conduct interviews related to positive Police Reference Checks to determine suitability for employment;
• Ø Manage salary administration and employee records in accordance with Board Policies, Collective Agreements and employment legislation ;
• Ø Administer, authorize and approve leaves of absence in accordance with Board Policies, Collective Agreements and employment legislation;
• Ø Responsible for the supervision of staff including hiring, training and performance evaluation;
• Ø Maintain cooperative working relationships with other People and Culture team members as well as the Payroll, Compensation and HRIS Teams to ensure processes and system structural changes meet human resources needs;
• Ø Collect, compile, analyse, maintain and report statistics related to employment;
• Ø Liaise with auditors to ensure compliance with related system controls;

Ø Provide leadership in fostering equity and inclusiveness in the development and implementation of programs and services; and

Ø Other duties as assigned.

Qualifications :

• Ø University degree in human resources administration or related field with three years progressively responsible related experience in a large, complex, multi-site and multi-unionized employer , or an equivalent combination of education and experience;
• Ø Experience implementing HR procedures in a large unionized organization;
• Ø Proven experience and leadership in managing staffing processes in large organizations;
• Ø Knowledge and experience in grievance / arbitration administration;
• Ø Experience in interpreting and administering collective agreements;

Ø Proficient computer skills including Microsoft Office (, Excel, Access, Power Point) human resources / payroll information systems ( SAP), and reporting tools

• Ø Proven ability to prepare accurate reports and summaries;
• Ø Proven ability to communicate effectively (both orally and in writing) with staff and internal / external organizations including presentation skills;
• Ø Excellent conflict resolution, facilitation, mediation and negotiation skills to resolve issues;
• Ø Proven supervisory experience with strong leadership, mentoring and team building skills;
• Ø Excellent analytical / interpretative and problem solving skills;
• Ø Excellent project management skills and time management skills;
• Ø In dept knowledge of human resources best practices, policies, and procedures and employment-related legislation ( Employment Standards Act, Employment Equity Act, Labour Relations Act, Education Act, Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act);
• Ø Proven ability in promoting equitable practices which value inclusiveness and diversity;

Ø Demonstrated understanding of and commitment to equity, anti-racism, and anti-oppression; and

Ø Knowledge of school board operations and school issues.

Special Requirements :

Ø Travel to TDSB sites to attend various meetings.

Ø Access to a vehicle is required.

Ø May be required to work evenings and weekends on urgent issues or during bargaining.

Asset :

Ø Certified Human Resources Professional (CHRP) designation

Work Year : 12 Months

Location : 5050 Yonge Street (Wheelchair Accessible) (Hybrid Work Eligible)

Please note :

Applications must be submitted using the link below by July 10, 2024 :

Only applicants selected for an interview will be contacted. Applications will not be acknowledged in writing.

The Toronto District School Board is deeply committed to promoting Truth, Reconciliation and the rights of Indigenous peoples, Human Rights, Equity and Anti-Racism, and the elimination of Oppressive Practices, in our schools, our workplace and in the communities we serve.

We strongly encourage applications from all individuals including those with varied lived experiences that can contribute to the diversification of the workforce at TDSB.

We strive to meet the accommodation needs of persons with disabilities. Applicants are encouraged to make their needs for accommodation known in advance during the application process.

The TDSB follows a hybrid work structure where some employees may be able to work remotely at times, based on operational requirements.

Please refer to , Flexible Working Arrangements for more information.

Job Reference #

SCH II-24-0125NTE

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About Toronto District School Board

The Toronto District School Board (TDSB) is the largest and most diverse school board in Canada. With a commitment to fostering a positive and inclusive learning environment, we invite passionate educators and support staff to join us in our mission to empower every student to achieve their fullest potential.

Quick Facts

• Approximately 238,000 students
• Almost 600 schools
• 42,000 educators and support staff
• Location : City of Toronto, Ontario

About Us

Size and Diversity : With approximately 238,000 students across nearly 600 schools, the TDSB community is a vibrant blend of cultures, languages, and backgrounds with over 100 languages spoken by students and their families.

Comprehensive Programs : From elementary to secondary education, adult and continuing education, immersion and extended French programs, to specialized education for international students, we offer a variety of programs designed to meet the diverse needs of our student population.

Our Commitment :

Student Success : Our Multi-Year Strategic Plan guides our efforts to support the success of our students and schools. Through collaborative initiatives and targeted goals, we strive to ensure that each student receives the support they need to succeed

Equity and Inclusion : We actively seek to eliminate oppressive practices and create an inclusive environment where all individuals feel empowered and valued.

Our Team :

Dedicated Staff : Our team of approximately 42,000 educators and support staff are the driving force behind our success.

With a shared commitment to excellence and a passion for education, our staff members play a vital role in creating positive learning experiences for all students.

Professional Development : We believe in investing in our staff's professional growth and development through ongoing training, mentorship programs, and career advancement opportunities.

We offer a dynamic and challenging work environment and unmatched career opportunities for our staff

The Toronto District School Board is deeply committed to promoting Truth, Reconciliation and the rights of Indigenous peoples, Human Rights, Equity and Anti-Racism, and the elimination of Oppressive Practices, in our schools, our workplace and the communities we serve.

We strongly encourage applications from all individuals including those with varied lived experiences that can contribute to the diversification of the workforce at TDSB.

We strive to meet the accommodation needs of persons with disabilities. Applicants are encouraged to make their needs for accommodation known in advance during the application process.