Personal/Executive Assistant

Job Description

Job Description

Personal / Executive Assistant

Toronto, ON

Our client :

Our client is a fully diversified private property development company that has been carrying out land development, construction, and property management in Canada and the United States for more than 50 years is seeking a Personal / Executive Assistant to join their team on-site in Toronto .

They are one of Toronto's most experienced and innovative real estate development companies and have earned a reputation for award-winning construction quality, beautiful designs, and efficient living spaces.

What you will achieve in this role :

• Manage daily scheduling for the President and Chairman
• Draft, review, and send communications on behalf of the above-named individuals
• Organize and prepare for meetings, including gathering documents and attending to logistics of meetings
• Attend meetings and take notes of discussion
• Answer and respond to phone calls, emails, communicate messages and information to the two executives
• Prioritize emails and respond as necessary
• Assist with daily errands
• Coordinate all travel arrangements, including car, transit, train, and flight
• Maintain various records and a high degree of discretion and confidentiality
• Conduct research and create reports on various topics based on needs
• Collaborate internally with other departments
• Planning and organizing events that take place internally and externally such as fundraisers, sporting tournaments, etc.
• Start dishwasher every evening or as needed and put away all clean dishes daily
• Maintain and place order for office supplies
• Keep kitchen / boardroom / executive & chairman’s office tidy daily
• Handle mail drop off
• Ad hoc duties as assigned

What you Must Bring to this role :

• 2-5 Years of Personal / Executive Assistant experience
• Excellent written and verbal communication skills
• Time management and organizational
• Ability to pay attention to detail, while multitasking
• Proficiency in general computer software and programs, such as MS Office, Outlook, Excel, PowerPoint, etc.
• Energetic and eager to tackle new ideas
• Comfortable interacting with high-level executives
• Takes initiatives
• Be available at all times for emergency matters
• Must have a valid drivers license
• This position is fully on-site

Company Description

At Prime Hires our mandate is simple provide top-tier talent to our clients and unsurpassed career opportunities to our candidates while ensuring the best fit for both.

We are perfectionists who excel at working to ensure we have a perfect match. With experience spanning almost 3 decades and offices across North America, we have built our reputation on the strong relationships and trust of our clients and candidates.

Our expertise is in Temporary, Contract and Permanent placements in Finance, Accounting, Administrative & Clerical, Office Operations, Contact Centre, and Technology.

Company Description

At Prime Hires our mandate is simple provide top-tier talent to our clients and unsurpassed career opportunities to our candidates while ensuring the best fit for both.

We are perfectionists who excel at working to ensure we have a perfect match. With experience spanning almost 3 decades and offices across North America, we have built our reputation on the strong relationships and trust of our clients and candidates.

Our expertise is in Temporary, Contract and Permanent placements in Finance, Accounting, Administrative & Clerical, Office Operations, Contact Centre, and Technology.