Admin Coordinator-Temp, 12 months

Overview (English)

Job Title : Administrative Coordinator

Planning and Operational Excellence

Temporary for 12 months

Detailed Description : Today, the Royal College has over 55,000 members and the vision remains to advance the learning for specialist physicians to deliver the best health care for all. The Royal College partners and collaborates to lead the evolution of specialty medical education and standards; support specialist physicians, learners and teams to continuously improve; and advocate for excellence in specialty medicine by supporting innovation, well-being, equity and person-centered care. We are a national, nonprofit organization established in 1929 by a special Act of Parliament to oversee the medical education of specialists in Canada.

Reporting to the Associate Director, Planning and Operational Excellence and working closely with the Strategic Planning Specialist, the Administrative Coordinator is responsible for providing administrative and logistical support for the strategic planning process. Duties include planning, coordinating and supporting meetings with internal teams, committees and external partners, and organizing strategic planning materials. Meetings may include focus groups and strategic planning retreats and be both in-person and virtual.

Responsibilities (typical day-to-day)

• Ensure logical sequencing of meetings based on project progress and attendee availability, establish milestone dates, and monitor progress.
• Provide logistical coordination for meetings / workshops by gathering information, coordinating with hospitality, and communicating with internal and external attendees.
• Communicate with internal and external contacts by email and / or Teams to exchange information, coordinate schedules, request support, and respond to inquiries.
• Organize and monitor the creation of reports and documents, ensure they are created within deadlines, translated if needed, and shared with appropriate partners.
• Establish milestone dates, monitor progress, draft and issue materials, manage schedules, and identify process improvements.
• Record and distribute minutes and action items by attending meetings and taking notes to ensure an accurate record of discussions, decisions, and actions.
• Prepare, gather and share information and documents for meetings by coordinating agendas and attendee materials.
• Coordinate with external travel vendors to arrange domestic / international travel and accommodation, including visas as needed.
• Complete expense claims and follow up with Finance on discrepancies.

Qualifications (English)

How to Apply (English)

Please apply through our UKG recruitment platform with your résumé, covering letter and salary expectations by January 23, 2026.

The Royal College is committed to employment equity and diversity and encourages applications from Black, racialized / visible minorities, Indigenous / Aboriginal people, women, persons with disabilities, and 2SLGBTQQIA+ persons. We will contact only those under consideration. An eligibility list may be established for similar positions; the list will be retained for up to 18 months. Hybrid work is supported (onsite in Ottawa and from home).

Please note that the job advertisement will no longer be available once the position has closed. Band 4 – Hourly rate ranges from $26.21 to $32.79.

Overview (Résumé Français)

Titre du poste : Coordonnateur administratif ou coordonnatrice administrative

Planification et excellence opérationnelle

Affectation temporaire (12 mois)

Description détaillée : Le Collège royal des médecins et chirurgiens du Canada compte aujourd’hui plus de 55 000 membres et sa vision est de faire progresser l’apprentissage pour offrir les meilleurs soins de santé. Le Collège royal encadre la formation médicale des spécialistes et soutient l’innovation, le bien-être, l’équité et les soins centrés sur la personne.

Relevant du directeur associé, Planification et excellence opérationnelle, et en étroite collaboration avec le / la spécialiste de la planification stratégique, vous fournirez un soutien administratif et logistique pour le processus de planification stratégique. Les tâches incluent la planification, la coordination et le soutien des réunions avec équipes internes, comités et partenaires externes, et l’organisation des documents de planification stratégique. Les réunions peuvent inclure des groupes de discussion et des retraites de planification, en personne et virtuelles.

Responsabilités quotidiennes (français)

Qualifications (français)

Comment postuler (français)

Veuillez poser votre candidature sur la plateforme britannique UKG avec votre CV, lettre de motivation et attentes salariales d’ici le 23 janvier 2026.

Le Collège royal invite toutes les personnes qualifiées à postuler et promeut l’équité et la diversité. Une liste d’admissibilité peut être établie et conservée 18 mois.

Mode de travail hybride; aide disponible pour les besoins d’accessibilité.

Notez que l’offre sera retirée une fois le poste pourvu. Échelon 4 – Taux horaire de 26,21 $ à 32,79 $.

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